After Archiving the Oldest Payroll Year in Database Administration for Sage 100 Contractor, print W-2s from your payroll archive company database.

After you Close the Payroll Year in menu 5-3-8 and haven't archived that payroll year, print the W-2s from the current company database.

1. Open menu 5-4-1 Federal Forms.
2. Click View History.
3. From the report list, select W-2.
4. Click Edit to access the W-2.
5. Ensure that the last completed actions for Employee W-2, Federal W-2/W-3, and State W-2/W-3 aren't marked as incomplete in the W-2 History File Options window.
6. In the Available Actions section of the W-2/W-3 Wizard, select the radio button Reprint Completed W-2s.
7. Click Next.
8. In the Reprint Options window, select the option to Reprint Completed W-2s.
   1. Employee Copies allow you to reprint copies for your employees.
   2. Federal Copies allow you to reprint the federal copies. This will also enable you to select “Which type of copy do you want to reprint?”
   3. Original - can be used to file taxes with the government.
   4. With a Records Copy Watermark - will have a "Record File: Do Not File" watermark on them.
   5. State Copies allow you to reprint the state copies. This will also enable you to select “Which type of copy do you want to reprint?”
   6. Original Copies can be used to file taxes with the government.
   7. Record Copies will have a Record File: Do Not File watermarks on them.
   8. Selecting Employer Copies will allow you to reprint copies for internal use.
9. After making your selection, click Next.
10. The Reprint Employee Options window will appear, allowing you to reprint for all employees or a select group. If choosing Selected Employees, select the check box Check here to display all employees.
    • All Employees allows you to reprint W-2s for all employees.
    • Selected Employees allows you to filter and sort employee information and select those individual employees.
    • Employee Instructions Only will print the employee instructions only.
11. After making your selection, click Next.
12. The form viewer window opens, and you can now reprint the selected W-2s.

 NOTE: 

• Due to Aatrix payroll processing requirements, W-2s for all employees must be printed before they can be reprinted.
• Reprints won’t update your last action but will display in your View All Completed Actions.
• Aatrix will only print forms for the current year; not, from past years.

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