Resolution overview Print W‑2s from the correct company database, based on whether you archived the payroll year. - Use the payroll archive company database after you archive the oldest payroll year.
- Use the current company database after you close the payroll year, but haven’t archived it.
Determine the correct database - If you archived the payroll year, open the payroll archive company database.
- If you only closed the payroll this year, stay in the current company database.
Reprint W‑2s - Open menu 5-4-1, Federal Forms.
- Click View History.
- Select W‑2 from the report list.
- Click Edit to access the W‑2.
- Confirm Employee W‑2, Federal W‑2/W‑3, and State W‑2/W‑3 actions aren’t incomplete.
- In Available Actions, select Reprint Completed W‑2s.
- Click Next.
- In Reprint Options, select Reprint Completed W‑2s.
- Choose the copies you want to reprint.
- Click Next.
- Select employee reprint options.
- Click Next to open the form viewer and reprint.
Reprint copy options - Employee Copies: Reprint copies for employees.
- Federal Copies reprints federal forms and allows selection of copy type.
- State Copies: Reprint state forms and enable copy type selection.
- Employer Copies: Reprint copies for internal use.
Federal and State copy types: - Original print forms for filing with the government.
- Records Copy includes a Record File: Do Not File watermark.
Employee selection options - All Employees reprints W‑2s for everyone.
- Selected Employees filters and selects individual employees.
- Employee Instructions Only print instructions without forms.
To show employees, select Check here to display all employees. More information - Aatrix requires printing W‑2s for all employees before any reprints.
- Reprints don’t update your last action, but they appear in View All Completed Actions.
- Aatrix only prints forms for the current year, not past years.
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