Warning: You can use this option if the lease has not been amended. If you delete a lease that has been amended, you may need a file fix to correct it. There are two exceptions:

• This canceled lease is the last revision for this lease in which case you may delete it.
• You are following How do I remove or delete properties from Property Management? to remove the entire property.

Follow the steps below to determine whether a lease has been amended:

1. In Property Management, from the Tasks menu, select Manage Leases, Change Lease.
2. In the Lease list, select the appropriate lease ID with the number 0 in parentheses after the lease ID.
3. Click the Lease History button to view if there have been any lease amendments.

Note: The steps to delete a lease from your database depend on the status of the lease. To determine the lease status, from the Tasks menu select Manage Leases, Change Lease, General tab, Dates/Status tab. Verify the status in the Lease status box.

1. Use File Tools (Tools, File Tools) to make a backup of your Property Management files. See How do I use File Tools to back up data files? for more information.
2. Review the Detailed Aged Receivable report (Reports, Collections, Detailed Aged Receivable) to verify that the lease balance is zero and that no open items exist.
3. Run Clear Paid Items for the leases you want to delete. See How do I run Clear Paid Items in Property Management? for more information.
4. Delete the lease with a Canceled status:
   1. From the Tasks menu, select Manage Leases, Change Lease.
   2. Select the lease. On the General tab, Dates/Status tab, in the Lease status box, verify that the status is Canceled and the Balance is 0.00.
   3. Click the X button to delete the lease.
   4. The following message appears: "Open items may exist for this lease. Review the Detailed Aged Receivable Report (Reports, Collections, Detailed Aged Receivable) before deleting a lease to verify no open items exist for the lease." If you reconciled the lease to a 0.00 balance, click OK.
   5. When the message "Delete this lease?" appears, click Yes.

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