Only accounts with a status of active can receive postings from the General Ledger module or other modules.

An account with a status of inactive cannot receive postings.

An account with a status of deleted indicates that the account conflicts and will potentially be removed during year-end processing based on activity and the selection at the Years to Retain History field in the General Ledger Options window.

To change the status of Accounts or Sub Accounts:

Note: This procedure assumes that the main account you are modifying has already been used to create accounts.

1. Select General Ledger, Setup, Main Account Maintenance or General Ledger, Setup, Sub Account Maintenance
2. Select a General Ledger account.
3. Click the drop down and select a Status for the account. This field displays the status associated with the account entered at the 'Account No.' field. If any segment (main account or sub account) of the general ledger account has a status of inactive or deleted, this field displays Inactive or Deleted, but can be changed. Please see Additional Information section.
4. Click on Apply
   • Use Apply Changes to apply selected changes of the main account selected in Main Account Maintenance or the subaccount selected in Sub Account Maintenance to all accounts that contain the main account or subaccount. Apply Changes allows you to update selected fields of the main account or subaccount, regardless of whether or not the fields were changed in the current data entry session in Main Account Maintenance or Sub Account Maintenance, to all accounts that contain the main account or subaccount
5. Click Yes to save changes
6. Select the Apply box for all applicable fields

Note: The main account and sub account are changed and selected changes from the main account or sub account are applied to all accounts that contain the main account or sub account.

To change the status of individual accounts:

1. Select General Ledger, Main, Account Maintenance
2. Select a General Ledger account.
3. Click the drop down and select a Status for the account. This field displays the status associated with the account entered at the 'Account No.' field. If any segment (main account or sub account) of the general ledger account has a status of inactive or deleted, this field displays Inactive or Deleted, but can be changed. Please see Additional Information section.
4. Click Accept

After performing Year End Processing and the G/L account is deleted. You may want to delete the "Main" account as well, as long as no other sub-accounts are associated with the Main account.

1. Go to General Ledger, Setup, Main Account Maintenance.
2. Select applicable Main Account
3. Click Delete button