[BCB:5:Third-party support:ECB]

Information

• When is it ok to delete a GL account?
• You can delete a General Ledger account only if the current and future balances are both zero (Setup, Accounts, Balances tab)
• Delete the full account before deleting a base account, or you'll get a Base and Suffix not found error
• Deleted accounts don't appear on financial statements, ledgers, or trial balances
• Transactions for the deleted accounts still appear on transaction-based reports
• If you print a report for a prior period where a deleted account had a balance, that account doesn't appear and the report may not balance
  • This applies to financial statement, ledger, or trial balance reports
• Consider deactivating the account instead

 CAUTION: Don't delete an account until all fields on the Activity tab are blank. This means that you've closed enough GL periods that all activity has rolled off. The Current Ledger and YTD Ledger reports use the amounts from the Activity tab in the calculations. If the activity isn't there, the ledger won't balance. 

Delete an account

1. Back up your data files.
2. From the Setup menu, select Accounts.
3. Click List and select the account you want to delete.
4. Click the Balances tab and verify that the Current balance and Future balance are both zero. If you use both cash and accrual accounting, the balances must be zero on both the Balances (Accrual) and the Balances (Cash) tabs.
5. Click the Activity tab (or tabs if you use both accounting methods). Note whether there's activity in any prior periods.
    NOTE: If there's activity in prior periods, your reports won't balance when printed for a prior period in which this account had a balance. If this is acceptable, proceed to the next step. Otherwise don't delete your account.
6. Click Delete, click Yes, and then click Close.

How do I recreate a deleted General Ledger account?

How do I retire a General Ledger prefix and full accounts?