Pre-Close Job Check List:

1. Verify that the job is closed for AP. Go to Accounts Payable, Reports, Invoice Register, Invoices by Job. Select Master and click OK. Select Sort by Job. Select Print Open Invoices Only. Print to see a list of jobs with balances which should not be closed.
2. Verify that the job is closed for AR. Go to Accounts Receivable, Reports, Aging, Detail by Job. Select Current, click OK. Enter a future date – for example – 12/31/xxxx where xxxx is the next year end date (12/31/2019). Print to see a list of all jobs with balances.
3. Verify that the job is closed for CN. Go to Contracts and verify the contract linked to the job being moved is paid in full and has no retainage balance. In Contracts, select Inquiry, Contract/Item Inquries, Derived Totals. Select Active and OK two times. Add column for status by indexing to the CN - Contract record and selecting status. Verify that the Total Billed plus Add-on Billed plus Deduction billed plus Tax Billed equals Cash Receipts plus/minus Receivable Adjustment. If those columns equal AND the Retainage Balance is zero, then the contract will also be available to archive. If they do not, entries will need to be made to zero out the contract before moving the job in job cost.

Close Job:

1. In Job Cost, from the Setup menu, select Jobs.
2. Enter in Job ID and press the ENTER key twice.
3. Select the Status tab and in the Status box select Closed.
4. Enter an Actual Completion Date. This date should be after all AP and AR invoices are Paid in Full.
5. Select the Save button and then the Close button to exit the setup window.

Notes:

• You can change the status of the job at anytime if changes need to be made or you need it to show on reports.
• To change the status of an extra perform the same steps to the Extra (Setup, Extra, enter the Job and Extra ID).
• You can change the status of one job at anytime, repeat the steps for additional jobs.
• To see a list of closed jobs, go to inquiry, lists, job list. Add condition for Job status EQ closed. Add columns for actual completion date and last cost update to see dates. (actual completion date will be blank unless filled in during step 3 above).
• The only way to see the actual date a job was closed (if dates were not entered), is to go to Tools, Log Viewer, Add a condition of ClientApplication EQ JC and then look for messages of "Job xxx was changed". Open the detail link next to the message to see if that is when the job was actually closed.