Record a zero dollar (0.00) check or payment as follows:

1. From the Tasks menu, select Record Manual/Print Quick checks.
2. Select the Payment Type as Manual Check or EFT Payment if you don't want to use a check number.
3. Select the Bank Account.
4. Enter the manual check number to use in the Check field or a Reference ID if recording an EFT payment.
5. Enter the Date as the accounting date you want to use to show the credit and the regular invoice being paid.
6. Select the Vendor.
7. Enter the Amount as 0.00.
8. In the Invoice column of the invoice grid, click List and select the credit invoice.
9. If you are only using part of the credit, change the Amount to the amount of the credit you want to use. For example if the credit invoice is -1000.00 and you're only using -700.00, enter the amount as -700.00.

   Note: If you receive the message "Cannot pay more than the open amount of this invoice", then cancel this payment and use article How do I print Accounts Payable checks with a credit invoice? instead.

10. Enter through to the Distribution grid. Change the Amount of the distribution(s) to the amount of the credit you are using as a negative.

    Note: If the distribution has retainage and it prefills a Retainage Held amount, you may need to clear the Retainage Held.

11. Click Accept Invoice.
12. In the Invoice column, click List and select the regular invoice to be paid by the credit.
13. If you are only paying part of the invoice, change the Amount to the amount you are paying.
14. Enter through to the Distribution grid. Change the Amount on the distribution(s) to the amount that needs to be paid.

    Note: If the distribution has retainage and it prefills a Retainage Held amount, you may need to clear the Retainage Held.

15. Click Accept Invoice.
16. Repeat steps 12 through 15 for any additional invoices to be paid by the credit.
17. After all invoices are selected, the net total of the credit invoice and regular invoices being paid should net to 0.00.
18. Click Accept check or Accept payment.
19. Click Finish and print your journal to a file or printer.
20. Post entries in General Ledger and Job Cost.

[BCB:156:Chat 300 CRE US:ECB] 

How do I enter a credit memo or a credit invoice in Accounts Payable?