• The system won’t allow you to void a payroll check from a prior year
• As a workaround, simulate voiding a prior year payroll check through transactions in Cash Management and General Ledger
• This won’t correct any payroll tax reports. Manually enter any changes to tax reports

Replace a prior year check due to damage or lost (without voiding) 

Reissue a check due to damage or loss

 NOTE: Use these steps if the prior year-end totals are correct for W-2s and other tax reports. Prior year tax numbers or general ledger postings won't change. , 

1. Open CM, Transactions, Instant Checks.
2. Enter a check for the net amount of the original Payroll check.
3. De-select the Post to G/L check box.  
4. Open CM, Transactions, Enter Bank Transactions, select the transaction type Deposit.
5. Enter the net amount of the original Payroll check. De-select the Post to GL checkbox.
6. When reconciling the cash account in CM, Transactions, Reconcile Checking Account,
7. Clear the original Payroll check and the deposit. 
8. Clear the Instant Check posted in step 1 when it appears on the bank statement.

To void a prior year's payroll check

Create a bank transaction to simulate the voided payroll check.

1. Open CM, Transactions, Enter Bank Transactions.
2. Select the transaction type Deposit.
3. Enter the amount of the original payroll check.
4. For Account #, select the offset accounts to credit or debit.
   • If you’re unsure, contact your CPA or Accountant for the GL accounts
      TIP: Want to review the original postings? Go to G/L, Reports, Journal Report and use the Specific posting date range of the original payroll check. 
5. When reconciling the cash account, clear the original Payroll check and the deposit.
6. Manually adjust and tax reports. Process corrected tax forms if you've previously filed.
7. Do you need to reissue the check?
   • Open CM, Transactions, Instant Checks
   • Select the employee and enter the check for the net amount of the new Payroll check
   • For Account #, select the credit and debit accounts. If unsure, contact your CPA or Accountant for the GL accounts to use
   • Open CM, Transactions, Enter Bank Transactions
   • Clear the Instant Check 

How to print corrected W-2 forms (W-2C)