Transactions are unposted

How do I remove unposted and unwanted transactions from the General Ledger new file using File Tools?

Transactions were imported

How do I reverse entries that were imported into GL?

Transactions were posted

To reverse posted transactions, use GL Tasks, Record Entries and record transactions opposite of what you originally posted. See the steps to record a journal entry.

There are two options for how to record these entries: 

• Reverse the debit and credit accounts but keep the amount the same
• Reverse the amount of the entry (positive to negative, or vice versa)
  Note: If you use Store debit activity on these accounts, use this option to reverse the debit activity correctly

About Credit entries: Some reports and inquiries display a credit as a negative amount and some display it as a positive amount. See more information about how debits and credits appear on different GL reports and inquiries. Follow these steps to determine you entered the original credit as a positive credit ("natural credit"):

1. Go to General Ledger, Inquiries, Account, Entries or Entries by Batch.
2. Locate the transaction.
3. Click the Credit column heading to open the Column Options window.
4. Select Edit column contents.
5. If the Column Definition window shows the Credit field selected on GL-Transaction, then a "natural credit" will show as a negative in this inquiry.
6. If the Column Definition window shows it’s using a Formula, then it may be reversing the signage.
   1. Click Index, select GL-Transaction, click OK.
   2. Select Credit, click OK.
   3. This shows the "natural credit" amount.

Reverse the accounts

Use the original amount. Record a credit for the account that was previously debited and a debit for the account that was previously credited.

This option corrects the account balances.

Example:

Original Entry:

• Credit Acct 100, $500
• Debit Acc 200, $500

Correction:

• Debit Acct 100, $500
• Credit Acct 200, $500

Reverse the amounts

If the original entry was a positive amount, enter a negative amount to the same accounts. If the original entry was a negative amount, enter a positive amount to the same accounts.

This option corrects the account balances and adjusts the total Debit/Credit entries in a period. This type of reversal is important when tracking Debit activity on an account. It keeps the account balance in line with the debit activity reported.

Example:

Original Entry:

• Credit Acct 100, $500
• Debit Acct 200, $500

Correction:

• Credit Acct 100, $-500
• Debit Acct 200, $-500

How do I change, delete or void a General Ledger transaction?