How do I get back employees who were moved to an archive file?
Description

These steps work with a client/server setup, with at least two workstations and your data folders on a server.

You open an archived data folder and then choose a live data folder as the destination. 

Keep in mind the timing of when you moved archived the employees:

For best results, do not move employees when there are YTD or Prior Year totals. YTD affects several reports, including the 941, the W2's, and your quarterly reports. ("No YTD" also means you don't need to close the month or year in the Archived data folder.)  

When you move Archived employees BACK from an archive, they are usually not in the same month or year as the current folder. If the move was not recent, and periods were closed in either data folder, you must first change the employee's accumulated totals. In the archive data folder, use Audit setup activity to adjust or remove the employee's accumulated totals to reflect your live data folder's payroll month and year. Then move the employee from the archive data folder to the live data folder. 

If you moved the employee to the archive data folder recently and no periods were closed in either data folder, you can move the employee from the archive data folder to the live data folder and do not need to change accumulated period totals for the employee.

Cause
Resolution

Steps to move employees from an archive folder to the active folder:

  1. From the Payroll File menu, select Open Company.
  2. Select your archive company and click OK. if your archive folder is not listed, see How can I find my archived data? 
  3. From the Payroll Tools menu, select Move, Employees -- 'Source file selection' window will display.
  4. Choose Master.prm and click Open -- 'Destination file selection' window will display.  Select the data folder you are moving the employee to.
  5. Browse to the Master.prm file in your live data folder and click Open.
  6. Clear the Move terminated only employees? check box.
  7. Click Ranges and select the employees to move back.
  8. Click Start and review the journal to verify your employees moved.
  9. From the File menu, select Open Company and select your active company.
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