Error: "Missing Massachusetts MAPFML record" when processing W-2

Error: "Missing Massachusetts MAPFML record: Since Massachusetts(MA) State Withholding is configured as a tax item, a Massachusetts(MA) local tax item linked to MA Paid Family Leave (MAPFML) is also required. Avoid agency rejections by adding the Local Tax Item now. Employers reporting year-end PFML contributions on both the W-2 and 1099-MIS forms should report contributions on Box 14 for W-2s and Box 16 for 1099-MISC."

• MA Paid Family Leave not set up
• MA Paid Family Leave assigned to the appropriate tax field
• Need to add MA Paid Family Leave to State & Local Tax Items

If you have been taking out MA Paid Family Leave

If a Massachusetts Paid Family Leave field has been set up and you have been taking it out of your payroll, then most likely the field just needs to be assigned to the correct tax field.

1. Close the W-2 preparer.
2. Go to Maintain, Payroll, Payroll Settings.
3. Select Taxes, Assign Tax Fields.
4. Select Employee-Paid State Taxes.
5. In the Paid Family Leave field, select your MA PFL payroll field and click OK.
6. Click Finish to close the Payroll Settings window.
7. Process the W-2 again.

You can also assign the MA PFL company field (ex.: St_FLI_ER) to an employer-paid tax field by going to Maintain, Payroll, Payroll Settings, Taxes, Assign Tax Fields, and selecting Company-Paid Taxes. When processing the W-2, you’ll receive the following message:

"The state of MA has no W-2 reporting requirements for MAPFML. This item won’t display in the preparer or on the W-2 forms." This refers solely to the company (ER) field for MAPFL, which isn’t required to print on the W-2.

If MA Paid Family Leave hasn’t been set up

Note: New Massachusetts companies set up in Sage 50 2021 or later will have the MA PFL field (called St_FLI_EE) already setup. Pre-existing companies will have to have the field set up manually. See MA Paid Medical and Family Leave - Setup Instructions.

1. Click OK to the message.
2. In Local Tax Items, click Add.
3. In State select MA (Massachusetts).
4. In Tax name, select Paid Family Leave.
5. Click OK.

Unless you’ve taken out MA PFL and also assigned it to an employee-paid tax field in Payroll Settings, the MAPFL column on the W-2 will be blank. The amounts can be entered manually on the W-2. See MA Paid Medical and Family Leave - Instructions to ensure you’re having the amount taken out of payroll as needed going forward.