Summary
An overview of the fields that can be imported or exported.
Resolution
CAUTION: Sage support can't assist with third-party products, hardware, report customizations, or state and federal tax questions. Refer to our Scope of Support for more info. Contact your Sage business partner, network administrator, or accountant for assistance.| Field Name | Import? | Required | Description of Field | Limit |
| Vendor ID | Y | Y | Alphanumeric - Vendor ID for the transaction. | Up to 20 characters |
| Vendor Name | N | Alphanumeric - Vendor name for the transaction. This field is used for exporting only. | Up to 39 characters | |
| Invoice/CM # | Y | Maybe | Alphanumeric - Invoice number for the transaction. | Up to 20 characters |
| Apply to Invoice # | Y | N | Alphanumeric - Invoice number to apply the credit memo to. | Up to 20 characters |
| Credit Memo | Y | N | Boolean - If used, TRUE indicates a credit memo, FALSE indicates a purchase invoice | |
| Date | Y | Y | Date - Date of the transaction. Must be in ##/##/## (month/day/yr) format. | |
| Drop Ship | Y | N | Boolean - If used then set to TRUE. Note: This field is available only in Sage 50 Pro Accounting and higher. | |
| Customer SO # | Y | N | Alphanumeric - Used for reference. Note: This field is available only in Sage 50 Pro Accounting and higher. | Up to 20 characters |
| Waiting on Bill | Y | N | Boolean - TRUE if Waiting on Bill from vendor is checked. Otherwise, FALSE. | |
| Customer ID | Y | N | DataIDType - must match one of the valid customer IDs in the customer list. Note: This field is available only in Sage 50 Pro Accounting and higher. | |
| Ship to Invoice # | Y | N | Alphanumeric | Up to 20 characters |
| Ship to Name | Y | N | Alphanumeric - Ship to name for the transaction. | Up to 30 characters |
| Ship to Address-Line One | Y | N | Alphanumeric - Ship to address line one for the transaction. | Up to 30 characters |
| Ship to Address-Line Two | Y | N | Alphanumeric - Ship to address line two for the transaction. | Up to 30 characters |
| Ship to City | Y | N | Alphanumeric - Ship to city for the transaction. | Up to 20 characters |
| Ship to State | Y | N | Alphanumeric - Ship to state for the transaction. | Up to 2 characters |
| Ship to Zipcode | Y | N | Alphanumeric - Ship to ZIP Code for the transaction. | Up to 12 characters |
| Ship to Country | Y | N | Alphanumeric - Ship to country for the transaction. | Up to 15 characters |
| Date Due | Y | Y | Date - Date due for the transaction. Must be in ##/##/## (month/day/yr) format. | |
| Discount Date | Y | N | Date - Discount date for the transaction. Must be in ##/##/## (month/day/yr) format. | |
| Discount Amount | Y | N | Numeric (Real) - Discount amount for the transaction. | |
| Accounts Payable Account | Y | Y | Alphanumeric - Accounts payable account number for the transaction. | Up to 15 characters |
| Accounts Payable Amount | N | Numeric (Real) - Net accounts payable amount for the transaction calculated during the import process. A positive amount denotes a debit, while a negative amount denotes a credit. This field is used for exporting only. | ||
| Ship Via | Y | N | Alphanumeric - Ship via for the transaction. | Up to 12 characters |
| PO Note | Y | N | Alphanumeric - P.O. note for the transaction. | Up to 2000 characters |
| Note Prints After Line Items | Y | N | Boolean - Whether to print the P.O. Note after or before line items, valid choices are [True] or [False] True=after line items False=before line items | |
| Beginning Balance Transaction | Y | N | Boolean - Indicates the transaction is a beginning balance for a vendor. Valid choices are [True] or [False] True=beginning bal False=regular transaction Note: Beginning Balance transactions have only 1 line of distribution in addition to the 1st line. | |
| AP Date Cleared in Bank Rec | N | N | Date - If the transaction used a cash account on a vendor payment and was cleared in bank reconciliation, then this is the date it cleared. Otherwise, leave blank or exclude this field. Must be in ##/##/## (month/day/yr) format. | |
| Applied to Purchase Order | Y | N | Boolean - TRUE if distribution is applied to a purchase order. Otherwise, it's FALSE. Note: This field is available only in Sage 50 Pro Accounting and higher. | |
| Number of Distributions | Y | Y | Numeric (Whole) - Number of distributions in the transaction; valid numbers are 1 to 147. The number of distributions for a beginning balance transaction will be 1. | |
| Invoice/CM Distribution | Y | N | Numeric - Indicates the distribution line number of the individual lines for the credit memo or invoice being added. | |
| Apply to Invoice Distribution | Y | N, except Y if applying credit memo to an invoice line | Numeric - Indicates which distribution of the invoice the credit memo line applies to. | |
| PO Number | Y | N | Alphanumeric - Must match a valid purchase order in the Purchase Order Journal. Note: This field is available only in Sage 50 Pro Accounting higher. | Up to 20 characters |
| PO Distribution | Y | N | Real Number - corresponds with the row distribution number. Note:strong> This field is available only in Sage 50 Pro Accounting higher. | |
| Quantity | Y | N | Numeric (Real) - Quantity for a line of distribution. | |
| Stocking Quantity | N | N | Numeric (Real) - The actual quantity used for costing. Ignored on import if present. | |
| Item ID | Y | N | Alphanumeric - Inventory item ID for a line of distribution. | Up to 20 characters |
| Serial Number | Y | N | Alphanumeric - Serial number for a serialized inventory item. Note: Each serial number will be listed on a separate line. | Up to 30 characters |
| U/M ID | Y | Maybe | Alphanumeric - Used (and required) instead of Item ID if you buy in different quantities for an item. | Up to 20 characters |
| U/M No. of Stocking Units | Y | Maybe | Numeric (Real) - Required if you buy in different quantities | |
| Description | Y | N | Alphanumeric - Description for a line of distribution. | Up to 160 characters |
| G/L Account | Y | Y | Alphanumeric - G/L account number for a line of distribution. | Up to 15 characters |
| GL Date Cleared in Bank Rec | N | N | Date - If the General Ledger account used on a chosen distribution was cleared in bank reconciliation, then this is the date it cleared. Otherwise, leave blank or exclude this field. Must be in ##/##/## (month/day/yr) format. | |
| Unit Price | Y | N | Numeric (Real) - Unit price for a line of distribution. | |
| Stocking Unit Price | N | N | Numeric (Real) - The actual price used for costing. Ignored on import if present. | |
| UPC/SKU | N | N | Alphanumeric | Up to 20 characters |
| Weight | N | N | Numeric - The weight of the item in the selected unit of measure. Will be the weight from the Item Multi-Packs window if you chose to sell in different quantities for the item. | Up to 8 characters |
| Amount | Y | Y | Numeric (Real) - Amount for a line of distribution. A positive amount denotes a debit, while a negative amount denotes a credit. | |
| Job ID | Y | N | Alphanumeric - Job ID for a line of distribution. Note: In Sage 50 Complete Accounting and higher when importing any combination of jobs, phases, or cost codes, you must separate the items with commas and enclose the entire string with quotes. For example: "jobid,phase,costcode". | Up to 20 characters |
| Used for Reimbursable Expense | Y | N | Boolean - Used for reimbursable expenses on Sales/Invoicing task, valid choices are [True] or [False]. | |
| Transaction Period | N | Numeric (Whole) - Period number for the transaction. Used in conjunction with the Transaction Number to identify where a transaction (which is composed of several lines of distribution) begins and ends. | ||
| Transaction Number | N | Numeric (Whole) - Transaction number for the transaction. Used in conjunction with the Period Number to identify where a transaction (which is composed of several lines of distribution) begins and ends. | ||
| Displayed Terms | Y | N | Alphanumeric - The payment terms associated with the selected customer or vendor. | Up to 30 characters |
| Return Authorization | Y | N | Alphanumeric - Used to include the return authorization code number on the credit memo. | Up to 20 characters |
| Row Type | Y | N | Set this field to 11 if the line item is a retainage withheld. You must include a Job ID with the line item if you use this value. | |
| Credit Memo | Y | N | Boolean - Whether or not the transaction is a credit memo, valid choices are [True] or [False]. | |
| Recur Number | Y | Y | This field identifies the recurring entry and the group it belongs to. 0 value indicates it is not a recurring entry. Recurring entry values are >0. | |
| Recur Freqency | Y | Y | This field identifies how often the entry recurs. Valid numbers are: 0=Does not recur 1=Weekly 2=Bi-weekly 3=Monthly 4=Per period 5=Quarterly 6=Yearly 7=Every four weeks 8=Twice a year |
Africa
Asia
Australia
Canada
France
Ireland
Kenya
Nigeria
Portugal
South Africa
Spain
United Arab Emirates
United Kingdom
Germany