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1099 FAQs

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Summary

1099 Frequently Asked Questions (FAQ)

Description



Resolution

CAUTION: Sage Customer Support does not assist with issues related to third-party products or enhancements, hardware, report customizations, state or federal tax-related questions, or specific accounting questions. Please get in touch with your Sage business partner, network administrator, or accountant for assistance. Please refer to our Scope of Support document for details.

 

 

  • What if I'm not on V11 or am on a v12 version less than v12p20?
    • Contact your Sage business partner to pursue other options such as:
      • Upgrading to a supported version.
      • Creating a custom report to print to official form stock or uploading to a 3rd party product.
  • When will this year's 1099 update be released?
    • There are no updates required for 2023
    • If you didn't install 1099 for 2022, see Download Sage X3 Version 12.0 1099 2022
    • The 1099 updates are typically released sometime from mid to late December.
      • We must wait to ensure that we have captured any late governmental changes before we release the updates.
  • Will I be notified when the 1099 update is released?
  • Why can't I find a 1099 update for 2022 for my version?
  • How do I know that I've installed the Sage X3 2022 1099 update which is required to run 2022 1099s
    • Check the release notes for a list of changes.
    • Note that the 1099 update must be installed from the X3 folder and be applied to both the X3 folder and production folders.
  • For the 2022 update, do I need to install any of the previous years' 1099 updates?
    • No, the 1099 updates for 2022 are cumulative.
    • Refer to the 1099 / 1096 release notes for further details.
  • How can I generate 1099s by site?
    • The 1099s data is collected by company only.
    • Contact your business partner for a customization to run by site.
  • Where can I get information on filing 1099s such as what payments should be included?
    • Refer to the IRS website at www.irs.gov.
    • Check with your company tax accountant or adviser.
  • Where can I purchase 1099 forms?
    • Call Sage Checks and Forms at 800-617-3224 or go to https://www.sagechecks.com/estore/ and ask for the generic preprinted 1099-MISC or 1099-NEC/ 3 per page forms
      • Preprinted 1099-MISC or 1099-NEC/ 3 per page forms are required.
      • Sage X3 only supports the printing of Laser Jet forms
    • If using a local forms provider, please be sure to order forms with the “DETACH BEFORE MAILING” message or widest margin on the left.
    • Note that depending on your printer and drivers, you may have to adjust your 1099 crystal report.
  • What 1099 forms can be printed out?
    • Sage X3 only supports the printing of forms 1099-MISC, 1099-NEC and 1096.
    • 1099-INT and 1099-DIV data can be collected in Sage X3, but only 1099-MISC and 1099-NEC forms can be printed.
  • Does Sage X3 support e-filing/electronic filing?
  • My Sage X3 installation is on the cloud so how do I get my 1099 updates?
    • 1099 updates are installed as part of a maintenance upgrade for you.
  • The supplier invoices were checked as 1099 invoices so why aren't the amounts adding into the 1099 balance?
    • Verify that the invoices have been paid and the payments posted.
    • Only paid amounts are included in 1099 balances.
    • Verify that the payment date is within the calendar year for the 1099 being run.
    • 1099 totals are based on the payment date and not the invoice date.
    • Associated invoice lines must have 1099 type and box.
  • If I forgot to check my vendors as "1099able," how do I catch up the 1099 balances?
    • Use 1099 Beginning balance entry (GESB9B), or
    • Import balances using B9B import template (GESAOE), or
    • Run Calculate 1099 payments (BPS1099CLC) and select option Default 1099 form and box from supplier.
      • This function automatically updates the 1099 form type and box number on all posted invoices equal to the default supplier value where the invoice 1099 form is none and the supplier record contains a 1099 form type.
  • I need to send out a corrected 1099. Will Sage X3 produce a 1099 with the correction box automatically checked?
    • The correction box will have to be manually checked on the corrected forms.
    • Electronic filing is done through a 3rd party application or service.
      • Follow the vendor's instructions for sending in corrections to the IRS.

Note: Sage X3 Version 11 moved into extended maintenance. Therefore, there was no Version 11 2022 1099 update. Please contact your Sage business partner to discuss upgrading to v12 or creating a custom solution.

Check out the following Sage X3 Support blogs on Sage City:

The following YouTube video is available to assist you with your 1099 processing: