How to purge cleared transactions in Bank Reconciliation

The following criteria must be satisfied to have the option to purge the cleared transactions:

1. Out of Balance shown in Reconcile Bank window is $0.00.
2. Out of Balance shown on the Bank Reconciliation Register/Report line is $0.00 Please see steps below on how to verify Bank Reconciliation Register/Report out of balance is $0.00

Note: If the out of balance amounts shown in Reconcile Bank window and on the Bank Reconciliation Register/Report do not match, please see Related Article below.

In versions 4.10 - 4.40.0.2:

1. Open Bank Reconciliation, Main, Bank Reconciliation Register.
2. Deselect the Summarize Activity check box, and make the following selections:
3. • Document Types to Print = All Types
   • Print Cleared Documents = All Documents
   • Bank Code Operand = Equal to
   • Bank Code Value = select the applicable bank code
   • Document Date Operand = All, Less than, or Range (Note: When selecting Range, enter an ending date in the second Value field. To purge up to a specified date, leave the first date range value blank and select the ending date in the second Value column to purge up through)
4. Click Print or Preview
   • Note: If the appropriate security is not set up, the report must be printed to a printer, to file, or to deferred.
5. Close Preview window
6. The message "Do you want to remove cleared documents as of mm/dd/yy?" will display only if the out-of-balance amount on the report is $0.00. This date is the Document Date used when printing the report. If Document Date is left blank then the date displayed will be 12/31/2999.
7. Click Yes to purge the cleared documents

In version 4.40.0.3 and above:

1. Open Bank Reconciliation, Main, Bank Reconciliation Report.
2. Deselect the Summarize Activity check box, and make the following selections:
3. • Document Types to Print = All Types
   • Print Cleared Documents = All Documents
   • Bank Code Operand = Equal to
   • Bank Code Value = select the applicable bank code
   • Document Date Operand = All, Less than, or Range (Note: When selecting Range, enter an ending date in the second Value field. To purge up to a specified date, leave the first date range value blank and select the ending date in the second Value column to purge up through)
4. Click Print or Preview
   • Note: If the appropriate security is not set up, the report must be printed to a printer, to file, or to deferred.
5. Close Preview
6. The "Do you want to remove cleared documents as of mm/dd/yy?" will display only if the out-of-balance amount on the report is $0.00. This date is the Document Date used when printing the report. If Document Date is left blank then the date displayed will be 12/31/2999.
7. Click Yes to purge the cleared documents