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Which forms should I order for year end?

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Summary

Use the tables below to determine which forms (such as W-2 forms and 1099 forms) should be ordered for year-end processing. You can also contact Sage CRE Forms for assistance with ordering your forms by calling 1-800-760-7929 or email them at [email protected].

Description

Aatrix Knowledgebase: W-2/1099 Paper Specifications

Resolution

CAUTION: Sage Customer Support cannot assist with issues related to third-party products or enhancements, hardware, report customizations, state or federal tax-related questions, or specific accounting questions. Refer to our Scope of Support document for details. For assistance, contact your Sage business partner, network administrator, or accountant. 

 

Important: Beginning reporting year 2023 - per IRS requirements, if you have 10 or more returns, you must eFile

If you need assistance with determining the correct forms to order, call Sage CRE Forms at 1-800-760-7929 or email them at [email protected].

Form 1099

Form Type Federal 1099 Federal 1096 Payer, Recipient, and State Instructions*
eFile 1099-NEC Record Copy** Record Copy** Blank Perforated 4-Part (4-up) without backer Plain Paper
Printed 1099-NEC

Plain Paper***

 Plain Paper*** Blank Perforated 4-Part (4-up) without backer Plain Paper
eFile 1099-Misc Record Copy** Record Copy** Blank Perforated 4-Part (4-up) without backer Plain Paper
Printed 1099-Misc Plain Paper*** Plain Paper*** Blank Perforated 4-Part (4-up) without backer Plain Paper
eFile 1099-INT Record Copy** Record Copy** Blank Perforated 4-Part (4-up) without backer Plain Paper
Printed 1099-INT Plain Paper*** Plain Paper*** Blank Perforated 4-Part (4-up) without backer Plain Paper
eFile 1099-DIV Record Copy** Record Copy** Blank Perforated 4-Part (4-up) without backer Plain Paper
Printed 1099-DIV Plain Paper*** Plain Paper*** Blank Perforated 4-Part (4-up) without backer Plain Paper

1099 Instructions*: The instructions are printed on plain paper and distributed with the recipient copies.
Record Copy**: This form may be printed to blank paper for your records.
Plain Paper***: Effective reporting year 2023, the Red Pre-printed Form for 1099/1096 Federal copies is no longer required. Aatrix received approval from the IRS to print to plain paper. Aatrix's IRS approval code prints in the lower left corner of the form. This lets the IRS know that it was created from an approved software.

Note: Beginning with reporting year 2020, there were changes to the 1099-MISC form as well as the addition of the new form 1099-NEC. Refer to Will the new 1099-NEC (Nonemployee compensation) for 2020 be available in Accounts Payable?

Form W-2 and W-3

Form Type Federal SSA copy Federal W-3 Employer State and/or Local W-2 Employee
eFile W-2 Record Copy** Record Copy** Record Copy** Record Copy** Blank Perforated 4-Part***
Printed W-2 Plain Paper* Plain Paper* Record Copy** Blank Perforated 4-Part*** Blank Perforated 4-Part***

Plain Paper*: The Federal W-2 and W-3 may be submitted to the IRS on plain paper with black ink. See The W-2 and W-3 for the Social Security Administration are not red for more information.
Record Copy**: This form may be printed to blank paper for your records.
W-2 Instructions***: We recommend ordering blank 4 part perforated forms with instructions on the back. You may also print the instructions separately using blank non-perforated paper. Then photocopy the printed instructions to include with all the Employee W-2s you are mailing.

For both options you can place orders by calling 800-760-7929 or email them at [email protected].

ACA Forms

  • Employee 1095-B - Blank Full page w/instructions on back
  • Employee 1095-C - Blank Full page w/instructions on back

1098 Mortgage Interest Forms

For the 1098 forms generated in Property Management, use the pre-printed 2-up forms for 1098s. The red form for Federal (copy A). The black form for Payer/Borrower (copy B) and Recipient/Lender (copy C). These can also be ordered from the Sage CRE Forms web site at http://www.sagecreforms.biz.

 

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