Skip to content
logo Knowledgebase

Where do I find a Crystal Reports Quick Bill invoice design?

Created on  | Last modified on 

Resolution

CAUTION: Sage support can't assist with third-party products, hardware, report customizations, or state and federal tax questions. Refer to our Scope of Support for more info. Contact your Sage business partner, network administrator, or accountant for assistance.

Crystal based Quick Bill invoice forms can only be printed from the Reports menu. There is an enhancement request to add the ability to have Crystal based invoice designs print automatically from Quick Bill will be implemented in a future release. 

The Quick Bill invoice will first need to be printed from the Quick Bill task.  Once it is printed there, then it can be printed to the crystal invoice design.  The invoice can then be posted to Accounts Receivable when ready.

Follow these steps to add the report to the Reports menu and print the invoice:

  1. Add the attached Crystal report to the Reports menu in Billing.
    Note: Make sure to select Crystal report design for the Source in Reports Manager.
  2. The Crystal invoice format only prints quick bill invoices that were printed from Enter Quick Bill. To print the invoice in Enter Quick Bill, follow these steps:
    1. In Billing, from the Tasks menu, select Enter Quick Bill.
    2. Click Select Invoice to select the invoice.
    3. Click Print Invoices and verify that Current Invoice is selected for the Print Range.                                                                                                                                                                                                                                                          Note: To print to a printout rather than paper, click Printer Setup and check the box to Print to file.  Click Select File and give the report a name.  This will not be the crystal report design.  Click Save. Click OK.
    4. Click Start and then click Finish.
      Note: The invoice is a Report Designer report and not the Crystal report.
  3. From the Reports menu, select the Crystal Quick Bill invoice design and click Start.
  4. Select one of the BL invoice files in the Invoice Selection window and click OK.
    Note: If the invoice is not posted, select Unbilled. If the invoice is posted, select Billed. You are prompted twice for the file name. Choose the same data file each time.
  5. Enter the Invoice Number in the Print Selection window and click Start.

Note: The attached report was designed using Crystal Reports 8.5 and is intended to be used as a template design. You may need to make modifications to add fields such as tax or retainage. This format does not include the company name and address in the header.

Warning: This report is provided as a possible solution to your issue. It was not reviewed by Quality Assurance. You may need to modify it to meet your reporting needs or adapt it for use with future releases of the software.

DocLink: How do I save, add, and print a report design?
Attachment: 348_20230425120647_qb_report_w_units (Version 13).rpt
Attachment: 348_20230425120647_qb_report_w_units (Version 14).rpt