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How do I generate the required ACA forms in Sage 100

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Summary

How do I generate and print the required ACA forms 1094 and 1095?

Resolution

CAUTION: Sage Customer Support does not assist with issues related to third-party products or enhancements, hardware, report customizations, state or federal tax-related questions, or specific accounting questions. Please get in touch with your Sage business partner, network administrator, or accountant for assistance. Please refer to our Scope of Support document for details.

  1. Open Payroll, Period End, Federal eFile and Reporting
  2. Select the 1095/1094-C or the 1095/1094-B **The 1094/1095 "B" forms will only be available in Sage 100 versions 2014 and higher.
    • NOTE: If the 1095 forms are not listed in forms ID listing, select any form (i.e. 941 form) and click Accept. When prompted click Automatic Update, proceed through installation screens. When the form you selected opens, please close it and go back into Federal eFiling and Reporting task and the 1095 forms should now be listed
  3. Select the Year, Leave all employees selected and click Proceed.
  4. Confirm any Company Information Changes, missing or incorrect EIN, and selecting options in each window, then click Next.
    1. If you have separate data files under this company's federal tax ID, select Yes, I use multiple data files for this EIN, otherwise select No, I use a singe data file for this EIN and click Next.
    2. Note: If you use multiple data files, see the DocLink below, How to Merge Multiple Data Files/Company Codes using eFiling and Reporting
  5. After completing the merge, continue with the next step.

__________________________
Verify the Required ACA data:

  1. Step 1 of 5 in the 1095/1094-C Preparer:
    • Select the applicable ALE Member Information and Certifications of Eligibility check boxes and enter the total number of forms you are filing.
      Tip: For more information about each option, hover over the field for a description. You can also click the links to be directed to the IRS definitions for each option.
    • Enter your ALE Member Information - Monthly information and click Next.
  2. Step 2 of 5 in the 1095/1094-C Preparer:
    • Verify the information in the EMPLOYEE INFORMATION grid and click Next.
  3. Step 3 of 5 in the 1095/1094-C Preparer:
    • If you have employees that participate in a self-insured plan, verify each employees' Covered Individuals and click Next.
  4. Step 4 of 5 in the 1095/1094-C Preparer:
    • If you have employees that requested that they receive their 1095-C forms electronically, verify the Electronic Only check box is selected and confirm the Email Address for those employees and click Next.
  5. Step 5 of 5 in the 1095/1094-C Preparer:
    • Verify the Coverage Offer, Employee Share, and Safe Harbor codes for each month for each employee and click Next.
  6. Follow the on screen instructions to efile or print your forms.

To determine what 1095 forms to use if printing, refer to the article What forms do I use to print W2s, 1095s and 1099s

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