Set up front-loaded Paid Time Off or Sick Pay

How do I set up sick or vacation pay with front-load hours in Sage 300 CRE Payroll?

We've provided an example setup of paid time off for either sick or vacation pay to front-load a set number of hours.

Contact your Sage Consultant for assistance with this setup and workflow.

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 NOTE: This example uses annual processing for the initial entry of the employee vacation. You can adjust the calculation frequency and limit period as needed depending on when you allocate their vacation time. 

1. Set up the pay IDs.
   • To track units earned, units taken, and pay taken, create the following pays:
     • One accrual pay for the units earned
     • One other pay for vacation/sick pay
     • Optional: One accrual pay for units taken
2. Go to Payroll, Setup, Employees.
3. Select the employee that you want to assign vacation to.
    NOTE: You can set this individually per employee. This allows you to front-load some employees but not all, if they have different vacation options. 
4. Click the Pays button on the right.
5. Locate or add the accrual earned pay you created in Step 1.
6. Change the Calculation Method to Flat Amount.
7. In the Amount box, enter the front-loaded amount.
8. Check the Auto box.
9. Select a Calculation Frequency of Annually.
10. Set a limit and enter the units you want front-loaded.
11. Set the period limit. For example, Year to date for annual.
12. Click Accept Line.
13. Click Accept Table.
14. Click Save on the employee screen.
15. Create checks for the employees using the Annually calculation frequency.
    • Generate the check at the beginning of the year for existing employees.
    • Generate a check for new employees when you process the payroll period they become eligible.

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Is there a report that will show me the time-off hours requested before I print the checks?

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