This information if for reducing/increasing an Accrual Pay only. This is not for reducing/increase any other pay. This includes, Other Pays, Regular Pays, Overtime Pays, or Cash Fringes.

Some states require at least 3 years of records showing the units and pay amounts for wages paid for an employee.

An accrual pay doesn't pay wages to an employee.

Option 1 - Use Enter Checks to enter a manual check for the amount you are adjusting the vacation accrual pay by:

1. In Payroll, from Tasks, select Enter Checks
2. Enter a View, enter a Period begin date (optional), and click OK.
3. Enter an Employee ID and a Period end Date
4. Select a Check Seq, and press Enter.
5. Enter one line for vacation accrual ID, and enter a negative number to decrease, or a positive number to increase the vacation accrual by. Click Accept Line.
6. Process the check by clicking Process, clear all calculation frequencies if you don't want taxes to calculate, and click OK.
7. Enter a manual check by clicking Manual, enter in a check number and check date.
8. Click Accept check.
9. Click Finish.
10. Post the check to update the master file. See Use conditions to post checks..

Option 2 - Manually adjust the next check for the Employee after processing a regular payroll:

1. In Payroll, from Tasks, select Enter Checks
2. Enter a View, accept or enter the Period begin date, and click OK.
3. Enter an Employee ID and the Period end Date
4. Tab through the Check Seq, and press Enter.
5. Find the line for the vacation or sick accrual ID. Increase or decrease the existing number by the adjustment amount, then click Accept Line.
   For example, if you need to increase the accrued vacation units by 3 and the line on the check has 1 unit, change the units to 4. If you need to decrease the units by 3 and the check shows 10 units, change the units to 7.
6. Process the check by clicking Process and click OK.
7. Verify totals for amounts by clicking on Check Info. Verify unit totals by looking at the modified line.
8. Click Accept check.
9. Click Finish.
10. Print check as normal.

Option 3 - Manually adjust the Employees' totals:
Note: This option is not recommended for pays that need to be included on reports, tax forms or other government reports. It also will not create check records which some third-party applications need to pull information into their product.

1. From the Payroll Tools menu, select Options.
2. Select the Audit Setup Activity check box and click OK.
   Hint: Tick the Print Audit Activity box to get a printout of the adjustments made.
3. From the Setup menu select Employees.
4. Select the employee and click Pays.
5. Adjust the totals for the applicable pays as needed.
6. Click Accept Line, Accept Table, and Save.

DocLink: How do I enter a Manual Check in Payroll?
DocLink: Can I report my vacation pay balances by check date?
DocLink: How do I post checks in Payroll using conditions?

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