Note: Changing the accounts is not retroactive and will not change what was posted from prior paychecks.

Note:  Before changing the accounts, make sure the GL accounts are unhidden in the Global options.  Refer to Missing general ledger account

Solution 1: How to change the general ledger account for all employees

 Step 1

1. Click Maintain, Default Information, Employees.
2. Select either the Employee Fields tab or the Company Fields tab as needed.
3. Find the Field Name you want to change the general ledger account number for, and enter the correct general ledger account number under the Account column.
4. Click OK.

 Step 2

1. For Field Name general ledger accounts listed in gray above, go to Options, Default Information, Payroll Settings.
2. Select Benefits.
3. Select either the GL Accounts-Employee or GL Accounts-Company.
4. Find the Benefit field that you want to change the general ledger account number for, and enter the correct general ledger account number under either the Expense Account Number or the Liability Account Number column.
5. Click Finish.
6. Click OK.

Solution 2: How to change the general ledger account for a single employee

1. Click Maintain, Employees/Sales Reps.
2. Select the employee.
3. Select either the Employee Fields tab or the Company Fields tab as needed.
4. Find the Field Name you want to change the general ledger account number for and uncheck Use Defaults.
5. Enter the correct general ledger account number under the Account column.
6. Click Save.
7. Click Close.

How do I change my general ledger accounts for employee pay types?