The Cash Management Move Entries process allows you to move transactions. This keeps your historical transactions separate from your current transactions. It also decreases the size of your data files and speeds processing time.

This process moves reconciled transactions, along with their corresponding cash detail, deposit items, deposit item detail, withdrawal detail, batch, and transaction attachment records.

Entries can only move from Register to History, or History to History. You cannot move entries from History back to Register.

Tip: To print a report or view an inquiry in an archive folder typically requires files from other applications. The files required are determined by which reports and inquiries you want to generate.

1. Considerations before you move entries are as follows:
   • Only reconciled transactions will move.
   • You cannot move transactions back to the register file after you move them to a history file.
   • You cannot unreconcile or edit a transaction after you move it to a history file.
   • You cannot void a check after you move it to a history file.
2. Move entries from register to history as follows:
   1. Back up your data files. See DocLink: How do I use File Tools to back up data files?
   2. Go to Cash Management, Tools, Move Entries, Register To History.
   3. If a history file does not exist, click OK to create.
   4. In the Ending statement date box, enter an ending statement date, or click List to select an available statement date.
      • Note: A beginning statement date is optional. If you do not enter a beginning date, all reconciled transactions with a statement date prior the ending statement date will move.
   5. Optional: Use Conditions or Ranges to apply additional selection criteria.
   6. Click Start to move transactions.
   7. Review the Move Entries report to verify the transactions moved successfully.
   8. Compact the CM Register transaction file with File Doctor. See DocLink: How do I compact my data files?
3. Move entries from history to history as follows: (optional)
   Note: When you move transactions from History to History they are no longer used in Check/Deposit Verification and will not be available for reporting through normal means.
   1. Back up your data files. See DocLink: How do I use File Tools to back up data files?
   2. Go to Cash Management Tools, Move Entries, History To History.
   3. Select a destination file. If you use named files (File, Company Settings, File Locations, Ask Name marked on CM Transaction), you can name this file and save it in the current data folder. If you do not use named files, save the new history file in a separate data folder. You can have only one History.cmt file in a particular folder.
   4. After you select the destination file and folder, click Open.
   5. If a history file does not exist, click Yes to create.
   6. In the Ending statement date box, enter an ending statement date, or click List to select an available statement date.
      • Note: A beginning statement date is optional. If you do not enter a beginning date, all reconciled transactions with a statement date prior the ending statement date will move.
   7. Optional: Use Conditions or Ranges to apply additional selection criteria.
   8. Click Start to move transactions.
   9. Review the Move Entries report to verify the transactions moved successfully.
   10. Compact the CM History transaction file with File Doctor. See DocLink: How do I compact my data files?