I want to prevent entries to old bank accounts. I don't want the account to show in interfacing applications like Accounts Payable, Accounts Receivable, Job Cost, Property Management, and Payroll.

Before you proceed with either option outlined below, determine if you're using the bank account as the default bank account in any interfacing applications.

If you're using it as a default account, change the default to another account.

Choose an option below:

• Deactivate the bank to retain it for historical purposes, but stop new entries for it.
• Delete the account if you don't need to retain it for historical purposes. Review the considerations below before deleting the account.

Deactivate the bank account

Follow the steps below to deactivate a bank account and stop the bank account from being used by interfacing applications.

1. Make a backup of your data.
2. Go to Cash Management, Setup, Bank Accounts.
3. Open the bank account.
4. Select the GL Cash Accounts tab.
5. Clear the four checkboxes in the Select the applications that can use this bank account section.
6. Click Close.

You can still use the account in Cash Management. It will still appear in inquiries and ranges for reports. Change the bank account description to Don’t Use, if needed.

Delete the bank account

Follow the steps below to delete a bank account.

Considerations

• Don’t delete the account until you’ve reconciled and moved all transactions for that account to history.
• Verify that all bank account balances are zero for the bank account you want to delete.
• Deleting an account without completing the two prior bullet points causes Cash Management to appear out of balance. Some reports won't work correctly.
• Many of the reports and inquiries in Cash Management require the bank account to run. These won’t work after deleting the bank account. You'll have to set the account up again for the reports to work.
• If you don’t feel comfortable deleting a bank account, deactivate the account instead.

Steps to delete the account

1. Make a backup of your data.
2. Reconcile and move all transactions to a history file. 
3. From the Setup menu, select Bank Accounts.
4. Select the bank account that you want to delete.
5. Verify that all the balances on the General, Totals by GL Cash Acct, and Totals tabs are zero.
6. Click the X button to delete the bank.
7. Click Yes.
8. Click Close.