To void a check number that you didn't issue or record, refer to the article: How to void a check in Accounts Payable

Checks without Job Cost Distributions on Invoices

1. Open Modules, Accounts Payable, Main, Manual Check and Payment Entry.
2. Enter the Bank Code for the check you want to reverse.
3. Enter the Check Number of the check to reverse.
4. If prompted, click Yes to reuse the check number.
5. When asked “Is this a check reversal?”, click Yes.
   • If you reversed this check, click No and enter the check manually.
   • Enter the amount as a negative to reverse a check
   • Enter the amount as a positive to reverse a check reversal
6. When asked “Do, you want to recall original Invoices?”, choose one of the following:

Reopen the original invoice

1. Click Yes to reopen the invoice for future payment or adjustment.
2. Click Yes again to recall invoices paid by the check.
3. Go to the Lines tab; invoices will show as negative amounts.
4. Click Accept.
5. Open Accounts Payable, Main, Manual Check and Payment Register to print or preview the register.

Leave the invoice closed

1. Click No to keep the invoice closed with a zero balance.
2. Click No again to skip recalling invoices.
3. Go to the Lines tab and click Create G/L Distribution.
4. If needed, use the lookup and select the correct G/L accounts.
5. Click Accept,
6. Open Accounts Payable, Main, Manual Check and Payment Register to print or preview the register.

If the check is G/L distribution only, the system will create an invoice with number CKXXXXXXX (where XXXXXXX is the check number). It will show as a negative.
The reversal will show as a positive and apply automatically, resulting in a net zero.>

Checks with Job Cost Distributions on Invoices

1. Open Modules, Accounts Payable, Main, Manual Check and Payment Entry.
2. Enter the Bank Code and Check Number to reverse.
3. Click Yes to reuse the check number if prompted.
4. Click Yes to confirm it's a check reversal.

Reopen the original invoice

1. Click OK when prompted about manual distribution.
2. Verify the Check Date.
3. Go to the Lines tab; invoices will show as negative amounts.
4. Click the first line and enter the invoice amount as a negative.
5. Click Job Detail.
6. Enter the payment amount as a negative for each line.
7. Click OK.
8. If you skipped Step 4, you'll get a message about imbalance.
   • Yes: Uses distribution amount as invoice amount
   • No: Lets you edit the payment amount
   • Delete: Removes the invoice line
9. If part of the check went to G/L, click Create G/L Distribution.
10. Use lookup to select G/L accounts and enter the invoice amount as a negative.
11. Click Accept.

Leave the invoice closed

1. Click No when asked to recall invoices.
2. Go to the Lines tab and click Create G/L Distribution.
3. Use lookup if the G/L account doesn’t auto-fill, then click Accept.
   The system will create a new invoice with the number CKXXXXXXX and show it as a negative. The reversal will show as a positive and apply automatically, resulting in a net zero.
4. Click Accept.
5. Open Accounts Payable, Main, Manual Check and Payment Register to print or preview the register.

Checks with only a G/L Distribution

Important:  If you click Yes to “Is this a check reversal?” on a G/L-only check, it won’t reverse the original G/L accounts. It will credit AP and debit Cash like a regular check.

To reverse correctly:

1. Open Modules, Accounts Payable, Main, Manual Check and Payment Entry.
2. Enter the Bank Code for the check to reverse.
3. Click Next Check Number.
4. Use the same Check Date as the original check.
5. Enter the Check Amount as a negative.
6. Enter the Vendor Number.
7. Go to the Lines tab and click Create G/L Distribution.
8. Use lookup to select G/L accounts and enter the invoice amount as a negative.
9. Click Accept.
10. Open Accounts Payable, Main, Manual Check and Payment Register to print or preview the register.

Reverse a check run in version 2020 and higher
Reprint A/P Checks, Payroll Checks or Payroll Direct Deposit Stubs