Three levels of prefixes can be setup in General Ledger.

Prefixes are used to define each major and sub-entity in General Ledger as follows:

• Prefix A is used to define each major entity.
• Prefix B is used to define each sub-entity of Prefix A.
• Prefix C is used to define each sub-entity of Prefix B.

Prefixes are combined with base accounts to form the General Ledger accounts. This allows multiple entities to coexist in one data folder, with each chart of accounts uniquely identified by the prefix.

Prefix A

1. In General Ledger, from the Setup menu, select Prefix/Base.
2. Select Prefix A. On your menu, Prefix A is replaced by the description given to Prefix A when the account format was defined.
3. Enter the prefix number and name.
4. Enter the address information for this entity.
5. If this prefix represents a balance sheet reporting level, select the Intercompany Payable and Intercompany Receivable base accounts to use for intercompany accounting entries.
6. Select the fiscal entity level (A, B or C) where the fiscal settings are defined. This item displays if prefix was selected as the fiscal entity in GL Settings.
7. If Prefix A is the fiscal entity level, click Fiscal Settings to enter fiscal setting information and partners.
   Note: Fiscal Settings is where you will define your Federal ID or Australian Business Number (ABN)
8. Click Save to accept your entry.
9. Click Close to exit.

Prefix B

1. From the Setup menu, select Prefix/Base.
2. Select Prefix B. On your menu, Prefix B is replaced by the description given to Prefix B when the account format was defined.
3. Enter the Prefix number and name.
4. Enter the address information for this entity.
5. If this prefix represents a balance sheet reporting level, select the Intercompany Payable and Intercompany Receivable base accounts to be used for intercompany accounting entries.
6. If Prefix B is the fiscal entity level, click Fiscal Settings to enter fiscal setting information and partners.
   Note: Fiscal Settings is where you will define your Federal ID or Australian Business Number (ABN)
7. Click Save.
8. Click Close to exit.

Prefix C

1. From the Setup menu, select Prefix/Base.
2. Select Prefix C. On your menu, Prefix C is replaced by the description given to Prefix C when the account format was defined.
3. Enter the Prefix number and name.
4. Enter the address information for this entity.
5. If this prefix represents a balance sheet reporting level, select the Intercompany Payable and Intercompany Receivable base accounts to be used for intercompany accounting entries.
6. If Prefix C is the fiscal entity level, click Fiscal Settings to enter fiscal setting information and partners.
   Note: Fiscal Settings is where you will define your Federal ID or Australian Business Number (ABN)
7. Click Save.
8. Click Close to exit.

After setting up your prefixes, generate accounts to create the full accounts that combine your prefixes with your base accounts. From the Setup menu, select Generate Accounts. See How does General Ledger generate accounts? for more information about generating accounts.

How do I Generate Accounts in General Ledger?
How do I set up or edit a prefix group for my financial statements?