Configure Company and Payroll Options

1. Go to Library Master, Main, Company Maintenance.
2. Choose your company number, and ensure you've entered your company name.
3. Open Payroll, Setup, Payroll Options.
4. Click the Direct Deposit tab.
5. Select the Require Direct Deposit check box.
6. In the Direct Deposit Interface, select one of the following:
   • None: No interface application installed; enter deposits manually on your bank’s website.
   • Sage 100 Direct Deposit Service: Sage Payroll Service processes your ACH file and uploads it to your bank.
   • Manually create ACH file: You generate the ACH file and upload it to your bank.
   • Other: Use a third-party interface application.
7. To allow partial allocation of check amount, select the Allow Partial Allocation of Check Amount check box.
8. To print direct deposit stubs, select the Print Direct Deposit Stubs check box.
9. Enter the Next Direct Deposit Stub Number you wish to assign.
10. If you wish to skip sending a pre-note when an employee number changes:
    • Select Do Not Send a Pre-Note When Employee Number Changes
11. Enter the Path for Direct Deposit File or leave blank to save to the default folder.

Set Up Bank Codes and Employee Direct Deposit

1. Open Payroll, Setup, Bank Code Maintenance.
2. Select the applicable Bank Code from the lookup.
3. Click the Direct Deposit button.
4. Select the Direct Deposit check box.
5. Enter the Bank’s Routing Number and select Pre-Note Approved.
6. Click Accept.
7. Open Payroll, Main, Employee Maintenance.
8. Click the Main tab and select the Direct Deposit check box.
9. Click the Direct Deposit button.
10. Enter the employee’s bank information and distribution details.
    • For a single account, ensure that you've reflected 100% in the Percent/Amount field.
    • For multiple accounts, allocate the distribution amount for each account as needed.
    • For partial direct deposit, enter the percentage or amount, and the system will pay the remainder by check.
11. Click OK, Accept.

Process Pre-Notes and Payroll

1. Open Payroll, Direct Deposit, Pre-Note Selection Register.
   • Changes Pre-Note Sent to Yes and confirms bank account details.
2. Open Payroll, Direct Deposit, Pre-Note Approval Register.
   • Changes Pre-Note Sent to Approved and allows payroll transactions.
3. Open Payroll, Main Payroll Data Entry.
4. In the Pay Cycle window, select the Direct Deposit check box to process direct deposit transactions.
5. Proceed to process payroll as usual.

To set up and generate a Direct Deposit ACH file for manual upload, see: How to Set up Payroll Direct Deposit Interface file

How to Process Pre-Notes for Payroll Direct Deposit
How to e-mail Payroll direct deposit stubs using Paperless Office
How to set up multiple direct deposit accounts
How to set up Direct Deposit Services
What options are available in Sage 100 to process my employee payroll direct deposits