NOTE: 

• Whatever Default Employee Password selection option is selected (None, Social Security or Random), this will be the default password assigned when the window opens in Employee Maintenance > Paperless options; it can be changed.
• If Social Security Number is selected as the Default Employee Password, the password will include the dash separators (i.e. 123-45-6789)
• Generate Passwords is used to generate passwords for employees that DO NOT have a password. Using this command multiple times may not have the desired results as employees do have a password after this is initially run.
• Passwords are required to open direct deposit stubs in PDF format. You can generate passwords for all employees who do not have a password. The password can be changed from Employee Maintenance or Employee Self-Service.  

Passwords are required to open direct deposit stubs in PDF format. To generate passwords for all employee records without a password (blank) already defined in Employee Maintenance:

1. Open Paperless Office, Setup, Form Maintenance.
2. In the Company Code field, select the company.
3. In the Module Code field, select P/R.
4. In the Document list, select Direct Deposit Stub.
5. Select the Enable Electronic Delivery check box, if direct deposit stubs are being e-mailed to employees.
6. Enter the appropriate options, and then click Additional tab.
7. Select Social Security Number, Random, or Blank in the Default Employee Password list.
    NOTE: 
   • If Random is selected, employees receive an e-mail with a case-sensitive random password between 6 and 10 characters. The password contains at least one number and one character.
   • If the Social Security Number is selected, the following email message is sent to the employee: "Your password for viewing your direct deposit stubs is your Social Security Number."
8. Click the Generate Passwords button.
    NOTE: When the process is complete, a message will be displayed showing the number of passwords generated.
9. Expand Payroll, Main, and Employee Maintenance.
10. In the Employee No. field, select the employee record.
11. Click Direct Deposit button
12. Click Paperless button
13. Click E-mail Password button.
     NOTE: In PDF Delivery Options, E-mail needs to be selected, and a valid e-mail address must be defined.
14. Click Accept 3 times and then close the Employee Maintenance window.

 NOTE: Passwords can be changed for employee maintenance or employee self-service.

How to setup Direct Deposit for Employees in Payroll
How to reprint or resend direct deposit stubs when using Paperless Office
How to e-mail Payroll direct deposit stubs using Paperless Office