• If the employee lost the check or never cashed it, you can skip voiding the original check
• Reprint or replace it using the Instant Check feature
• Post a bank transaction to offset the original check. No changes to the amount needed

 

Process an Instant Check to replace the original payroll check

1. Select CM, Transactions, Instant Checks.
2. Choose the cash account and starting check #, then OK.
3. In the To Whom, select Employee.
4. Use the lookup to select the employee ID.
5. Enter the net amount of the original check you’re replacing.
6. Use the current date.
7. Uncheck the Post to G/L box.
8. Print the check.

Post a credit in Enter Bank Transactions 

To ensure you update the bank reconciliation, post a credit to offset the original payroll check.

1. Open CM, Transactions, Enter Bank Transactions.
2. Select the transaction type Credit.
3. Enter the amount of the original check.
4. Enter the current date.
5. Uncheck the Post to G/L box.
6. Post.

Update your Bank reconciliation

1. Go to CM, Transactions, Reconcile Checking Account.
2. Clear the original Payroll check.
3. Clear the credit created above.
4. Clear the Instant Check you processed to replace the lost check when it appears on the bank statement.

Void the original payroll check

1. Go to PR, Processing, Void Payroll Checks, by Employee.
2. Select the original check.
3. Choose to restore the time card.
4. Void the original check.

Process the correct payroll check

1. Calculate the timecard using PR, Processing, Automatic Payroll Calculation.
2. Print the check using the current quarter date.

Tax forms and tax deposits

• Manually adjust the current quarter tax reports and journal entries that posted to the current quarter
• Correct tax deposits on the tax form manually or through Enhanced Tax Reporting
• Employee yearly totals will be correct.  You don't need to make any edits to annual reports such as W2-s