What happens in interfacing applications when I process Generate Accrual Entries in Payroll?

Review these special considerations before you process Generate Accrual Entries (Tasks, Generate Accrual Entries):

You must use Void Checks to change accrued time entries. Therefore, you should verify the accuracy of all time entries before you accrue them.
Only pay expenses are accrued when you process Generate Accrual Entries.
The accrual entry only sends gross pay.
Accrued earnings are not accrued a second time if you process Generate Accrual Entries again.
Post Checks does not create duplicate entries for General Ledger, Job Cost, Billing, and Equipment Cost.
Post checks does reverse the credit entry for General Ledger accrual accounts, and credits the appropriate accounts (tax liability, cash, etc.).
Only applications you are creating entries for are affected by Generate Accrual Entries.

The effect on General Ledger
Debit entries are generated to the appropriate expense accounts for the pays given to each employee. If you summarize liability entries by account, a single General Ledger entry is created for each liability account used in Payroll. If you summarize liability entries by employee, a single General Ledger entry is created for each liability account and employee combination used in Payroll. If the same liability account is assigned to more than one employee, a separate liability entry is created for each employee. For Equipment revenue, credit entries to the appropriate revenue account and debit entries to the JC cost or default revenue debit account are generated.

Warning: Equipment revenue entries do not have a "Date" field. If you use conditions to accrue part of the week based on "Date" the labor entries will be correct but the equipment revenue entries will accrue through period end date on check.

Note: When you void a posted check that included accruals, the accounting date of the void is used for all reversing entries sent to General Ledger. The original accounting date of the accruals is not referenced in this process. If reversals need to be made for the original accrual accounting date, journal entries must be made in General Ledger.

The effect on Job Cost
Cost entries are generated to the job, JC extra, JC cost code, and JC category associated with the pay. In addition, cost entries are generated if there is a job, JC cost code, JC category (if used) and amount entered in the EQ Detail Entries window (when you process Enter Time, Enter Checks, or Change Unposted Time).

The effect on Equipment Cost
Memo cost and non-memo cost entries are generated to the equipment associated with the pay. Equipment burden entries are not accrued. Revenue, meter, and miscellaneous quantity entries are generated to the equipment associated with the pay using information entered in the EQ Detail Entries window (when you process Enter Time, Enter Checks, or Change Unposted Time).

The effect on Billing
Cost entries are generated for the job, JC extra, JC cost code, and JC category associated with the pay. WIP can be generated with these entries. For salary pays, normal cost entries are sent; for non-salary pays, cost entries for Regular pays are sent. Actual cost entries and burden entries are not accrued, but are sent during Post Checks. In addition, cost entries are generated for EQ revenue if there is a job, JC cost code, JC category (if used) and amount entered in the EQ Detail Entries window (when you process Enter Time, Enter Checks, or Change Unposted Time).