Before you begin

If you installed the new Payroll Tax Table Update before processing W-2 forms:

1. Select PR, Taxes, Maintain Tax Tables.
2. Click Look-up, and select US.
3. Click Allowances, Limits and Rates.
4. Change the OASDI Limit to the prior-year amount.
5. Process your W-2 forms.
6. Restore the OASDI Limit to the current-year amount before processing new-year payroll.

Process W-2 forms before closing December

Closing December resets quarter-to-date and year-to-date payroll totals and prevents changes to fourth-quarter employee checks.

We recommend processing W-2 forms while December remains the current Payroll month.

If you need to process new-year payroll before W-2 forms

1. Create a copy of your company before closing December.
2. In the copied company, select PR, Taxes, Print W-2 Forms.
3. Select the prior year in Year, and click OK.
4. Verify the W-2, W-3, and 940 totals.
5. Edit employee totals as needed.
6. Print the tax forms.

If you already closed December

1. Select PR, Taxes, Print W-2 Forms.
2. Select the prior year in Year, and click OK.
3. Verify the W-2, W-3, and 940 totals.
4. Edit employee totals on the Enhanced Tax Reporting grid as needed.
5. Print the tax forms.