How do I set up an account in General Ledger?

If you do not use Prefixes in your GL account format, follow Option 1.

If you use Prefixes in your GL account format, follow Option 2.

 NOTE: An account that does not use a prefix may look something like 1001 or 1001.01. Accounts with a prefix may look like 10-1001 or 100-230-10001.  

Option 1: Setup a new GL Account (prefixes are not used)

1. In General Ledger, from the Setup menu, select Accounts.
2. Enter the Account and press TAB.
3. Enter the account Title and press TAB.
4. Select the appropriate Account Type and options for this account.
5. Click Save.

After creating the new account(s), update the financial statement designs to include the new account(s). Refer to article DocLink: How do I add new accounts to a financial statement design?

Option 2: Setup a new GL account (prefixes are used)

Confirm the Prefix and Base account are set:

1. In General Ledger, go to Reports, Lists.
2. Open the report for Prefix A, Prefix B, and/or Prefix C and verify the prefix for the account is on the list.
   • If the account is for a new Prefix, refer to article How do I set up an account prefix in General Ledger?
3. Go to Reports, Lists, and Base Accounts.
   • If the Base Account has not been created, refer to article DocLink: How do I create a new base account in General Ledger?

Setting up one account:

1. In General Ledger, from the Setup menu, select Accounts.
2. Enter the full Account, including the prefix, and press TAB.
3. Enter the Account Title and confirm the pre-filed settings are correct.
   Note: It is important that the full account and base account have the same Account Type. Financial Statements will not be correct if the types do not match.
4. Select appropriate options for this account.
5. Click Save.

Setting up multiple accounts:

1. In General Ledger, from the Setup menu, select Generate Accounts.
2. Select the base account(s), then click OK.
3. Select the prefixes(s) to combine with this base account.
4. Click Start.

After creating the new account(s), update the financial statement designs to include the new account(s). Refer to article How do I add new accounts to a financial statement design?