| How do I refund a cash receipt or overpayment to an Accounts Receivable customer? |
Resolution | - From the Accounts Receivable Tasks menu, select Adjust Receivables.
- Select the Customer and enter the accounting date for the refund. If an invoice has the cash receipt applied, un-apply the cash receipt. See How do I unapply a cash receipt in Accounts Receivable?
- Select the customer cash receipt and click Adjust.
- In the Adjustment type box, select Refund.
- Enter the refund Amount.
- Edit the Description or Reference as needed and click OK.
- Click Finish to post the entries.
If you need to print a check to issue the refund:
- Enter an invoice in Accounts Payable, using the AR Refund account as the Expense account on the invoice. See How do I enter an invoice in AP?
Note: If the customer isn't set up as a vendor, you can add as a ONETIME vendor. See How do I set up a One Time or Summary vendor in AP? - Print a quick check in AP to send to your customer. See How do I enter or record a manual check in Accounts Payable?
If the refund is going to a customer's credit card: - Enter a Subtraction adjustment entry in cash management Edit Register to record the refund to the credit card.
- Use the Accounts Receivable refund account as the debit account for the transaction.
[BCB:156:Chat 300 CRE US:ECB]
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