Before you begin:

• A prior quarter payroll check can be voided but only with a current quarter date
  • If the check is from the last payroll quarter and needs to be reissued, see How to void and reissue a check for a prior quarter Payroll check
  • If the check is from the current year, but more than one quarter back, see Error: “CHECK # CANNOT BE VOIDED. Only current year checks posted in the current or prior quarter can be voided.” 
  • If the check is from a prior year, see How to void a prior year Payroll check 

Void Payroll Check by Employee:

1. Open PR, Processing, Void Payroll Check, by Employee.
2. Enter the employee, check number, and void date.
3. Select the Restore time card check box to restore the time card associated with the check to be voided. This restores the time card and replaces existing time card entries for the employee. This check box is available only when time cards exist for the check entered in the 'Check #' field.
4. Click Void.
5. Print the Check Register to maintain with payroll records.
6. If the option to restore timecards was selected, print and verify the Current Time Card Entries Report, and calculate payroll before printing payroll checks.

Void Payroll Check by Check:

1. Open PR , Processing, Void Payroll Check, by Check.
2. Enter a range of check numbers.
3. Enter a void date, or select the Use check date check box.
4. Select Restore time cards check box to restore the time card associated with the check to be voided. This restores the time card and replaces existing time card entries for the applicable employee.
5. Select checks to be voided.
6. Click the Void button. NOTE: If the Void button is grayed out no checks have been selected to void
7. Print the Check Register to maintain with payroll records.
8. If the option to restore timecards was selected, print and verify the Current Time Card Entries Report, and calculate payroll before printing payroll checks.

Notes:

• Any check can be voided in the current or previous quarter
• Checks can be reissued in the current quarter only
• Do not use void check option if a prior quarter check is going to be reissued. See How to void and reissue a check for a prior quarter Payroll check for further instructions.
• A negative amount will show on tax deposits after voiding a check in the current pay period if the tax deposits were already paid
  • To correct just void the tax deposit(s) and reenter. See How to void a payroll tax deposit check for further instructions
• Also cleared checks can be voided. The following message will pop up:
  
       
  Select Yes to void the check