Note: Manual checks are handwritten or manually-typed checks. This article describes how to record the entry in Sage 100 to document transaction into the system, in order to update the accounting software and track payments and account balances.

1. Click Accounts Payable, Main, Manual Check and Payment Entry.
2. Enter Bank Code
3. Select, Payment Type
   • Check - recording a manual or handwritten check
   • Wire Transfer - recording a manual electronic payment
     • To use this feature, you must enable in Accounts Payable Options, Main tab, Enable Wire Transfers
4. Enter Check No. or click Next Check Number Icon to generate the next available check number.
   • If you select Wire Transfer, the Check No will auto-populate with a value beginning with "W".
5. Check Date/Transfer Date will default from module date and can be changed.
6. Enter or Select from lookup Vendor No.
7. Enter Check/Transfer Amount.
8. If entering Wire Transfer, you can enter a Wire Transfer No.
   • This could also be used as a payment confirmation number.
9. Click Lines Tab
10. 1. Pay Existing Invoice - Enter, Lookup. or Select from Icon Invoice No. (Alt+S) Note: If integrated with Job Cost and paying down retention, after selecting invoice click the Job Detail button to enter Payment Amount
    2. Pay New Invoice - Enter Invoice No.
    3. 1. Click Yes to message "Is this a new Invoice?"
       2. Enter the Invoice Date, Invoice Amount, and Discount Amount (if applicable).
       3. Click Edit Distribution (Alt+T) or select next line to Distribute Amount to G/L Account.
11. G/L Distribution - Enter or Select Create G/L Distribution Icon (ALT+G) Invoice # will populate with a record starting with CK followed by 8 numbers.
12. Invoice Amount will default but can be modified to the amount you wish to pay on each invoice.
13. Total of General Ledger Distributions must equal the line.
14. Total of Lines must equal Check Amount on Header.
15. Click Accept.
16. Message The invoice is out of balance. Do you want to delete the invoice?
17. Click No to correct the distribution. Click Yes if you need to add additional lines.
18. Click Accept
19. Select Printer Icon.
20. Verify or modify Accounts Payable Posting Date
21. Print Manual Check and Payment registers.
22. Click Yes at Do you want to update the Manual Check and Payment Register? to update or No to update at a later time.
23. Click Yes, then Print or Preview to print the Daily Transaction Register or No to print it later.
24. Review Daily Transaction Register for accuracy.
25. Click Yes to update the Daily Transaction Register, or No to update it later.