How do I correct direct cost entries made in the Job Cost task Enter Direct Costs?

Where you are in your workflow determines how you correct an error in direct costs. Review the table below to find a scenario that matches your situation:

When you discover the error	Correction Procedure
While on the same grid line	Click in the field with the incorrect entry and correct it; or click Cancel line.
While on another grid line	Move cursor to the error. Change the entry, or click Delete line.
After you click [Finish], but before command ends	Cancel all windows until returned to the grid. Move cursor to the error. Change the entry or click Delete line.
After you exit the command (if you assign batches names manually)	If you assign batch names manually and the direct cost is in a batch that is not posted, reenter the batch and correct the error.
After you exit the command (if the system automatically assigns batch names)	Enter a direct cost with the incorrect amount (or amounts) reversed. Note that if the batch is large, you can refer to the attachment below for steps to download a direct cost batch reversal report to correct the posted entries. Be sure any General Ledger account numbers match the original accounts. Then enter another direct cost with the correct amounts and correct accounts. See the notes below.

NOTE: Please add columns to your inquiry for extra, standard items, units, unit cost, ref 1, ref 2, debit and credit accounts. When making reversals for units, enter in negative units and positive unit costs which will create a negative amount. All items need to match the original except for negative units and negative amounts.

For example:

Original Entry:

Job	Cost Code	Cat	Amount	Trans Date	Acctg Date	Debit Account	Credit Account
08-001	1-041	OH	35.00	11/30/2013	11/30/2013	10-5005	10-6112

Entry should have been to Job 03-001; the correcting entry is:

Correcting entry:

Job	Cost Code	Cat	Amount	Trans Date	Acctg Date	Debit Account	Credit Account
08-001	1-041	OH	-35.00	11/30/2013	11/30/2013	10-5005	10-6112
03-001	1-041	OH	35.00	11/30/2013	11/30/2013	10-5005	10-6112

Notes:

Errors made in other applications that interface and affect Job Cost should be corrected in those other applications. This assures that corresponding balances in the other applications and in Job Cost will remain consistent.
A common mistake is to try to reverse the General Ledger accounts on the correcting entry. Enter Direct Costs does not work the same way that Record Entries in General Ledger does. Enter a negative amount to lower the cost on a job. The result is that a negative debit and a negative credit are sent to General Ledger. If you enter a positive amount and reverse the General Ledger accounts, the cost on the job increases and incorrect entries are sent to General Ledger.
You may also use the Change Entries task in Job Cost to make changes. However, Change Entries does not make corrections to the application of origin and cannot change accounting dates. Entries will be sent to General Ledger. For more information, refer to the attachments below.
Remember to post in all applications and check your posting journals for any rejections.
If the direct costs batch has several entries/transactions, or if there is more than one batch of direct cost entries which need correction, refer to the attachment below for steps to download a direct cost batch reversal report to correct the posted entries. You can then reenter the direct costs as necessary.