This process allows the check to update while keeping the net pay. This way the check matches your bank amount.

This is useful when you need reports for a period to reflect the correct information, but the changes will result in differences. For example, a different net pay, updated burden amounts, or changes to Union and Certified payroll.

Review the considerations below and then complete the outlined steps.

Considerations and Tips

• Reissue a check that you entered correctly.
• Checks for prior years have more considerations and processes.
• The tax amounts can change from the original check. If they differ, consult a certified tax advisor to determine if you need to submit corrected tax forms.
• Run the Check Activity with Detail and Time Sheet reports to review the original check information.
• If the process results in the employee owing wages, work out a re-payment agreement with the employee. For example, a pay advance or loan.

Create a back pay reimbursement deduction

1. From the Payroll Setup menu, select Deductions.
2. Enter Back Pay, press TAB, then enter a description and press ENTER.
3. In the Deduction type list, select Normal.
4. In the Calc method list, select Flat amt.
5. Add the appropriate GL accounts.
6. Click Save and then click Close.

Void the check in Payroll

In Payroll, void the check and select the Retain check as New checkbox to keep the time entries from the check.

Reissue the check and make corrections

1. From the Tasks menu, select Enter Checks.
2. Select View, enter the Period begin date, and click OK.
3. Enter the Employee and Period end date.
4. Correct the check.
5. Process the check by clicking Process at the bottom.
6. Click Check Info, note the Check net amount, and click OK. If the original check was a Direct Deposit, verify that the deduction amount matches the original deduction.
7. Click Deduct, then List, and select Back Pay.
8. Enter the difference between the current check net and the original check net in the Amount column. If the current net pay is lower than the original net pay, this amount will be negative.
9. Press TAB and then Process the check again.
10. Click Check Info and verify that the check net matches the original check net, then click Cancel.
11. Print the check:
    • If the check was a printed check, click Manual. Type the original check number and original check date.
    • If the check was Direct Deposit you’ll generate a Direct Deposit NACHA file following your normal process. However, you won’t upload this file to the bank. You processed the funds on the original check.
12. Click OK twice, then Click Accept check, and Finish.
13. Click Tasks and then Post Checks.

Reverse the back pay deduction

1. From the Tasks menu, select Enter Checks.
2. Enter the Employee and Period end date.
3. Click Deduct, then List and select Back Pay.
4. Type the amount owed to or by the employee, reversing the amount entered in the Back Pay deduction.
5. Click Accept check and then click Finish.

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