Use Change Posted Time to update job information on posted checks as an alternative to voiding and reentering payroll checks.

Important Information and Considerations:

• The time entry view you use to Change Posted Time must include the Job, Cost Code and Category columns to change that information.
• The time entry view used to change the check must include Date if the original time was entered with a view that includes Date.
• You can only update checks contained in the Current.prt or any named current file.
• You can only update the Job, Extra, Cost Code, Category, and Date fields.
• Make changes directly in the entry grid or reassign some of the original units on a line-by-line basis directly in the entry grid.
• You can use a new accounting date or the original accounting date for the Change Posted Time entries.
• The General Ledger expense account is retrieved, if necessary, based on the current General Ledger account retrieval hierarchy.
• Entries don’t automatically post (from new to current files) in interfacing applications (General Ledger, Job Cost, Equipment Cost, or Billing). Post the entries in each of those applications after you make the changes.
• CAUTION: You cannot make changes using the Change Posted Time task if the changes will result in any of the below scenarios:
  • A different net check amount
  • The calculation of any taxes that did not exist on the original check. For example, if you change to a job in a different state or area
  • A fringe item that now results in no calculated amount due to changes made
• Any new or changed time entries use the original Workers Compensation state, code and amount. Workers’ compensation data doesn’t re-retrieve.
• If Payroll burden entries (employer taxes and fringes) recalculate when you use Change Posted Time. We recommend that you don't use Change Posted Time to update checks with fringes that have had calculation method changes since the check originally processed. The original amounts redistribute based on the revisions you make to the job information.
• The program does not re-retrieve the pay rates, including certified rates and certified cash fringes, based on the changes made. It uses the rates retrieved for the original check.
• If you cannot accomplish the required changes with Change Posted Time, void the check and retain it as new. Make the necessary changes in Tasks, Enter Checks and post the check as a manual check.
• You cannot update Time records originated from Service Management.

If you use Equipment Cost:

• If you’re using Equipment memo costs on your Equipment cost codes, don’t use Change Posted time (CPT) to correct time entries.
• Out of balance entries will send to Equipment cost.
• Using Change posted time to correct Job Cost entries isn’t supposed to send anything to Equipment, however if a memo cost is on the line of time, it will. This is a defect and a future release will resolve the issue.
• Use Void checks to make the corrections to the checks or use Enter Direct Costs in the Job Cost application to make your changes.
• For non-memo cost equipment cost codes, the Change Posted Time process doesn’t affect the equipment detail in the Equipment Cost application.
• If using the Change Posted Time task will result in any changes to net pay or taxes, or if it will result in changing the amount of any previously assigned fringes on the check to zero, you must void and and reinstate the check to correct the job information. See How do I void a Payroll check or direct deposit?.