Notes: - The Miscellaneous JC cash receipt type will update the costs amounts on the Job record
- Misc JC Cash Receipts do not send the job number to the General Ledger Job field.
Workaround: Enter the job number in the Reference field. Add two conditions when running reports on job number in GL:
Job EQ [job number]
OR
Ref 1 EQ [job number] - This will show the misc cash receipts. You may also need an account condition such as Account Greater Than [first expense account]
- You will need to follow the steps in How do I enter a refund from a vendor in Accounts Payable? if any of the following items apply to your situation:
- If the item is needed in Billing. Miscellaneous JC cash receipt types do not get WIP ID's so even though they reduce costs in Job Cost, the transaction will not flow to BL as there will not be a WIP ID
- If this is a refund from a vendor and the vendor will receive a 1099
- If you need to update a commitment. The steps below will not reduce commitment amounts for invoiced or dollars paid
To enter a cash receipt that reduces the cost of a job but does not affect a customer balance, follow these steps: - In Accounts Receivable, select Tasks, Enter Cash Receipts, Standard.
- In the Deposit Information window, enter the deposit information and click OK.
- In the Enter Cash Receipts - Deposit Items window, select the Dep Item Type. Do not enter a Customer.
- Enter the remaining information in the entry grid.
- In the Enter Cash Receipts - Cash Receipts window, select the Miscellaneous JC cash receipt type.
- Enter the remaining information in the entry grid.
- In the lower distribution grid, enter the Job, Cost Code, Category and any remaining information.
- Click Finish.
- Click Finish Cash Receipts.
- In the Enter Cash Receipts - Deposit Items window, enter any remaining deposit items, or if you are done, click Finish to exit.
Tip: If you have not installed Accounts Receivables and use Job Cost for your receivables, select the appropriate link below.
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