[BCB:5:Third-party support:ECB]

Considerations

Manually correct 1099 amounts for Accounts Payable vendors if any of the following is true:

• You archived payments for the 1099 reporting year (moved to history)
• You want to include amounts that the 1099s didn't automatically include
• You need to correct the amounts for a few vendors
• You want to exclude amounts that the 1099s included

Otherwise, you can use the Recalculate 1099 Totals tool to update your vendor and your prefix 1099 totals.

More information

• To add 1099 totals for a new vendor, set up the vendor first, then choose an option below.
• If you don’t know the correct 1099 totals for each vendor, determine the correct amounts before continuing.
• See steps to verify the 1099 amount paid for a vendor.

1099 amounts don’t include the following:

• Taxes paid
• Discounts taken
• Deductions
• Payments made by credit card
• Payments made for distributions marked "exempt"

Update 1099 totals

Choose an option below depending on whether you print 1099s by Vendor or by General Ledger prefix.

Edit 1099 totals if you print 1099s by Vendor

1. Make a backup of your data.
2. Log in to Sage as an Application Administrator.
3. Turn on Audit setup activity.
4. From the Setup menu, select Vendors. If you’re prompted to print an audit report, click Start.
5. Select your vendor, press ENTER twice, and then click the 1099 Settings tab.
6. Verify you selected the Vendor receives a Form 1099 box.
7. Locate the 1099 Amount Paid row.
8. Enter the correct amounts in the This Year, Last Year, and Next Year boxes.
9. Click Save.
10. Repeat steps 3-6 for each vendor with an incorrect 1099 total.
11. Click Close.
12. Turn off Audit setup activity.

Edit 1099 totals if you print 1099s by General Ledger prefix

1. Make a backup of your data.
2. Log in to Sage as an Application Administrator.
3. Turn on Audit setup activity.
4. From the Setup menu, select Vendors. If you’re prompted to print an audit report, click Start.
5. Select your vendor, press ENTER twice, and then click the 1099 Settings tab.
6. Verify you selected the Vendor receives a Form 1099 box.
7. Repeat steps 3-4 for each vendor with an incorrect 1099 total.
8. Click Save, and then click Close.
9. From the Accounts Payable Tools menu, select Maintain Prefix Totals. If you’re prompted to print an audit report, click Start.
10. Select a GL prefix and Vendor and press Enter on your keyboard.
11. Click OK to the Must set Prefix level message.
12. Click Next, and then press Enter.
13. Click OK to the message that appears.
14. Locate the 1099 Amount Paid column.
15. Enter the correct amounts in the Year-to-date, Last year, and Next year boxes.
16. Click Save.
17. Repeat steps 10-15 to edit the incorrect vendor totals for each prefix.
18. Click Close.
19. Turn off Audit setup activity.

Recalculate 1099 totals freezes in Accounts Payable