Before you begin: Note: If you do not want any unnecessary transactions to appear in your operating bank account or General Ledger accounts, set up a clearing account in General Ledger and a clearing bank account in Cash Management as follows: - Set up a Joint Clearing account in General Ledger.
Note: For directions on setting up a new account, see How do I create a new full account in General Ledger? - Create an account with an Account Type of Current Asset.
- Set up a Joint Clearing bank account in Cash Management.
Note: For directions on creating a new bank account in Cash Management, see How do I set up a new bank account in Cash Management? - Use the General Ledger Joint Clearing account set up in Step 1 as the General cash account.
- Select both Accounts Payable and Receivables (AR/JC) to use the bank account check boxes.
Choose one of the following options: Note: If you want to see all transactions in your operating bank account, replace the references to the Joint Clearing bank account with your operating bank account. Option A: The vendor/customer owes you more than you owe them and sends you a payment for the difference - In Accounts Payable, use Task, Print checks or Record manual/Print Quick check to pay the vendor's invoice(s). Use the Joint Clearing bank account.
Note: For instructions on using Print Checks, see How do I print checks in Accounts Payable? For instructions on using Record Manual/Print Quick Checks, see How do I enter or record a manual check in Accounts Payable? TIP: There is no remittance to let the vendor/customer know this is done. You can use a payment memo in AP Select Invoices to Pay to make a note that the balance was used to pay their AR invoice(s). See How do I enter a payment memo that prints on the check stub in Accounts Payable? - Enter the vendor's AP check from step 1 in Accounts Receivable as a cash receipt and apply it to the invoice(s) for the corresponding AR customer. Use the Joint Clearing bank account.
TIP: For more information, see the AR Help topic, "About entering cash receipts." - Enter the payment you received from the vendor/customer as a Customer cash receipt to pay the balance of the AR invoice(s). Use your regular bank account.
Option B: The vendor/customer owes you less money than you owe them and you need to send a check for the difference - In Accounts Payable, use Task Print checks or Record manual/Print Quick check to pay the vendor the same amount owed on the AR invoice(s) and use the Joint Clearing bank account.
Note: For instructions on using Print Checks, see How do I print checks in Accounts Payable? For instructions on using Record Manual/Print Quick Checks, see How do I enter or record a manual check in Accounts Payable? TIP: There is no remittance to let the vendor/customer know this is done. You can use a payment memo in AP Select Invoices to Pay to make a note that the balance was used to pay their AR invoice(s). See How do I enter a payment memo that prints on the check stub in Accounts Payable? - In Accounts Receivable, enter the vendor's AP check from step 1 as a cash receipt and apply it to the invoice(s) for the corresponding AR customer. Use the Joint Clearing bank account.
TIP: For more information, see the AR Help topic, "About entering cash receipts." - In Accounts Payable, using your regular bank account, pay the remaining amount to your vendor.
Option C: The vendor/customer owes you the same amount as you owe them - In Accounts Payable, pay the appropriate invoice(s) and use the Joint Clearing bank account.
Note: For instructions on using Print Checks, see How do I print checks in Accounts Payable? For instructions on using Record Manual/Print Quick Checks, see How do I enter or record a manual check in Accounts Payable? TIP: There is no remittance to let the vendor/customer know this is done. You can use a payment memo in AP Select Invoices to Pay to make a note that the balance was used to pay their AR invoice(s). See How do I enter a payment memo that prints on the check stub in Accounts Payable? - In Accounts Receivable, enter the vendor's AP check from step 1 as a cash receipt and apply it to the invoice(s) for the corresponding AR customer. Use the Joint Clearing bank account.
TIP: For more information, see the AR Help topic, "About entering cash receipts." [BCB:20:Chat 300 CRE US:ECB]
|