If the check is a Machine check type, created from the Print Checks or Print Quick Checks task:

Use Reprint Checks to print the check to the correct date. Refer to How do I reprint Accounts Payable checks?

 

 

If the check is a Manual check type, created from Record Manual Checks task:

Use Void Payments to void the check with the original date and delete the check so that you will be able to re-enter the same check number with the correct date. Refer to How do I void an Accounts Payable check or payment?

• You may need to select Use Specific Date and enter the original date of the payment in the Void task.
• You may need to change your setting in General Ledger to allow the entry to a closed period under GL Settings, Processing Options, Allow Entry to Closed Period. Be sure to unmark this setting when finished with the correction.
• Select Delete check during the Void process so you can re-use the same check number.
• After voiding the check, you can re-enter it with the correct date.

 

 

If the payment is an Electronic (EFT) payment, created from Generate Electronic Payments or Record Manual/Print Quick Checks task:

Use Void Payments to void the electronic payment with the original date. Refer to How do I void an Accounts Payable check or payment?

• You may need to select Use Specific Date and enter the original date of the payment in the Void task.
• You may need to change your setting in General Ledger to allow the entry to a closed period under GL Settings, Processing Options, Allow Entry to Closed Period. Be sure to unmark this setting when finished with the correction.
• After voiding the payment, you can re-enter it with the correct date.

 

 

If the payment is a Credit Card payment, created from Record Payments by Credit Card task:

Use Void Payments to void the credit card payment with the original date. Refer to How do I correct or void a credit card payment in Accounts Payable?

• You may need to select Use Specific Date and enter the original date of the payment in the Void task.
• You may need to change your setting in General Ledger to allow the entry to a closed period under GL Settings, Processing Options, Allow Entry to Closed Period. Be sure to unmark this setting when finished with the correction.
• After voiding the payment, you can re-enter it with the correct date.
• See also Error correction in AP Credit Card Management for additional ways to correct that do not involve voiding the payment or deleting the statement invoice.

 

 

FOR ALL CASES:

After performing the above corrections, you may end up with rejected entries in General Ledger for the closed period dates or in General Ledger and/or Job Cost for the future period dates. The entries should be in/out washing entries to the sames accounts, same amounts, and same dates. Refer to How do I move unposted and unwanted transactions out of my General Ledger new file using the Move option? and for Job Cost see Moving unwanted transactions in the Job Cost New file using the Move option