Warning: This solution is not a comprehensive setup guide and is for advanced operators of Sage 300 Construction and Real Estate. This solution outlines the basic steps to create a new data folder and General Ledger master file. Many setup decisions are irreversible. We recommend that you contact your Sage 300 CRE business partner for assistance.

Note: You can right-click on any box and select What's This for more information about the field as you go through the process.

Create a new company data folder as follows:

1. Go to File, New Company.
2. Enter the new Company name, Address, and Phone number. When you enter the new company's name, the Data folder path name box prefills with a default network path. You can change this path.
3. Select the Use current setup check box. This will copy the setup controls from the data folder you are in to the setup controls of the new folder. For more information,see DocLink: When I create a new data folder, what does the option Use current setup do?
4. Click OK.

Verify file locations for the new company:

1. Open the new company folder.
2. Go to File, Company Settings, File Locations.
3. Review the File Locations settings in the new company. Change or remove any paths that are incorrect for this new folder.

Review General Ledger account, Job Cost Job, Cost Code, and other formats:

1. Go to File, Company Settings, Custom Descriptions.
2. Browse to GL Account.
3. Click inside the Description column.
4. Click Set Up Sections.
5. Specify your account format. If you selected the Use current setup check box, your account format already matches the account format of your previous data folder.
6. Verify your account format is correct.
7. Click OK twice.
8. Repeat these steps for all applicable ID formats.

Select Accounting method and Batch assignment method:

1. Go to File, Company Settings, General.
2. Under Accounting Method, specify your accounting method.
3. Under Assign Batch Name, specify your batch assignment method.
4. Click OK.

Create the General Ledger master file as follows:

1. Go to General Ledger, File, Company Settings, GL Settings.
2. Click Yes.
3. Click OK.
4. Under Fiscal Entity, select your fiscal entity level. If you do not use prefixes, this option is not available.
5. Enter your Retained Earnings Account and Suspense Account numbers, then press ENTER on your keyboard.
   Note: Enter these account numbers now even though they are not yet set up in this data folder.
6. Click Yes to add the suspense account.
7. If you selected Data Folder as your fiscal entity level, set up your fiscal and calendar settings.
   Note: If you selected Prefix as your fiscal entity level, you don't need these steps. Specify your calendar and fiscal settings when you set up your prefixes (Setup, Prefix/Base, Your fiscal entity prefix) instead.
   1. Click Calendar/Fiscal Settings.
   2. In the Period Ending box, type your current month-ending date.
   3. Press ENTER.
   4. In the Fiscal Ending box, type your fiscal year-end date.
   5. Press ENTER.
   6. Click Calendar and review or adjust the available settings.
   7. Click OK.
8. Click OK to accept the General Ledger settings.
9. Continue with your General Ledger setup according to your training and setup materials.

Once you complete these steps, you can continue setting up other applications (File, Company Settings, [application abbreviation] Settings).

If you are using Security, you will need to grant non-Application Administrator users access to the new company folder. See DocLink: How do I add Companies for a User in Security?

For more detailed setup information, refer to your General Ledger training and setup materials and contact your Sage 300 CRE business partner.