The following process is to transfer deposits between different deposit types. You can also use these steps to transfer the deposit between different units on the same lease. See Additional Resources for details on transferring leases for other situations. Recent deposit Use this option if you recently paid the deposit and you can use the original dates of the payment. Use Change Entries to reapply the payment to a different deposit type - If you reconciled the deposit in Cash Management, change the status to Open.
- In Property Management, from the Tasks menu, select Change Entries, Tenant Payments.
- Select the correct paying tenant and locate the payment.
- Click View/Edit Detail. Make sure this is the payment that paid the deposit.
- Click Close then select Reapply.
- In the Change Entries - Reapply Tenant Payment window, click the Deposits tab.
- Scroll to the right to view the Dep Balance and the Adj Amount.
- In the Adj Amount column, enter a positive amount to the correct deposit type and unit. Reduce the amount for the incorrect deposit type and unit.
- Click OK then Close.
- Confirm the deposit type on the lease has the correct balance.
Older deposit Use this option if you didn't pay the deposit recently and you need to use current accounting dates. Use Miscellaneous Entries and Apply Credits to simulate the transfer - Use Miscellaneous Entries (Tasks, Create Charges, Miscellaneous Entries) and create a charge to apply the deposit to. Don’t use the DEP charge type.
- Use Apply Deposits (Tasks, Refund/Apply, Refund/Apply Deposits) and apply the deposit to the charge you created.
- Use Miscellaneous Entries and create a credit using the same charge type you used in step 1. Also create a DEP charge for the correct deposit type and unit, if one doesn’t already exist.
- Use Apply Credits (Tasks, Refund/Apply, Refund/Apply Credits) and apply the credit to the deposit charge.
- Confirm the deposit type on the lease has the correct balance.
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