Verify check status - Go to Payroll, Inquiry, Check Information, Check Activity.
- Select the New file and click OK.
- Add a column for Accrued.
- Verify the Check Status and the Accrued column.
- Use Change Unposted Time or delete checks with a status of New or Processed
- Void checks with a status of Printed or an X in the Accrued column
- Rename the new.prt only if you need to remove all checks in the new file and the statuses are New or Processed
Important: Don't rename the new file if checks have a status of Printed or Accrued. This causes reconciliation issues with Cash Management, Job Cost and General ledger. Correcting this can require a chargeable file fix. Change Unposted Time See steps to use Change Unposted Time. Delete the Check through Enter Checks See steps to delete a Payroll check. Void Printed or Accrued checks See steps to void a check or direct deposit. Rename the New.prt - Verify that everyone has exited all Sage 300 Construction and Real Estate applications.
- Select Tasks, Post Checks.
- Click Ranges.
- Select the batches you want to post, and then click OK.
- Click Start to post the entries and print your journal to a file or printer.
- Review the journal and verify that the entries posted successfully.
- Go to Payroll, Inquiry, Check Information, Check Activity.
- Select the New file and click OK.
- Confirm that all the batches in the inquiry are ones you want to remove, and then click Close.
- Caution: If unposted entries still exist that you don’t want to remove, don’t proceed to the next step.
- Select Tools, File Tools.
- Select Rename and click Next.
- Select New.prt.
- Type a new file name in the New file name and click Next.
Notes: - You don’t need to type the file extension
- If you’re using named files for Payroll, then your New.prt file may have a different name
- Click Start and click Finish.
- You can confirm that the new file no longer exists by selecting Inquiry, Check Information, Check Activity.
- Select the New, then click OK. The message PR Transaction file not found appears.
- We recommended that you move the file to a new folder to prevent issues with third-party software. See steps to move files using File Tools.
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