Perform Quarter-End and Year-End Processing in Payroll

 CAUTION: Don’t manually change the quarter or year in Payroll Options. 

Sage 100 ERP Order of Closing Modules.pdf

What the System Does During Close

 NOTE: You can't reverse a period-end and year-end processing.

Quarter-End Close

• Increments the current quarter in Payroll Options.
• Updates time-off accrual values.

Year-End Close

• Increments the current year and quarter in Payroll Options.
• Updates time-off accrual values.
• Clears employees’ year-to-date direct deposit amounts.
• Removes terminated employee records with no history.
• Resets or adjusts pension plan deduction balances based on settings.
• Removes deductions with no history from employee records.
• Carries over unused time off if set in Payroll Options.
• Purges history records older than the retention period.

Set up Paperless Office to save your period-end reports. 

Period End Processing Checklist

1. Set the Payroll module date to the quarter-ending date (for example, 06/30/26).
2. Open Payroll, Reports and print:
   • Quarterly Tax Report 
   • Payroll Check History Report 
   • Quarterly Pay Recap
   • Deduction Report, if applicable 
3. Open Payroll, Period End, Period End Report Selection and select applicable reports.
4. Select Period End, Federal and State Tax Reporting.
   • Under Federal, select Form 941 and any applicable state forms
   • Print W-2 forms for year-end close
5. Reconcile quarterly 941 forms to your W-3 form.
6. Back up company data files or make a copy company.

 How to process payroll for a future quarter in PR 2.xx and later
 How to process payroll for a future quarter/year
Recommended Period End or Year End order of closing for modules in Sage 100
Print tax forms for a previous quarter after the quarter is closed