Perform Quarter-End and Year-End Processing in Payroll

 CAUTION: Don’t manually change the quarter or year in Payroll Options. 

Sage 100 ERP Order of Closing Modules.pdf

What the System Does During Close

 NOTE: You can't reverse a period-end and year-end processing.

Quarter-End Close

• Increments the current quarter in Payroll Options.
• Updates time-off accrual values.

Year-End Close

• Increments the current year and quarter in Payroll Options.
• Updates time-off accrual values.
• Clears employees’ year-to-date direct deposit amounts.
• Removes terminated employee records with no history.
• Resets or adjusts pension plan deduction balances based on settings.
• Removes deductions with no history from employee records.
• Carries over unused time off if set in Payroll Options.
• Purges history records older than the retention period.

Set up Paperless Office to save your period-end reports. 

Period End Processing Checklist

1. Set the Payroll module date to the quarter-ending date (for example, 06/30/26).
2. Open Payroll, Reports and print:
   • Quarterly Tax Report 
   • Payroll Check History Report 
   • Quarterly Pay Recap
   • Deduction Report, if applicable 
3. Open Payroll, Period End, Period End Report Selection and select applicable reports.
4. Select Period End, Federal and State Tax Reporting.
   • Under Federal, select Form 941 and any applicable state forms
   • Print W-2 forms for year-end close
5. Reconcile quarterly 941 forms to your W-3 form.
6. Back up company data files or make a copy company.

Complete Period End Processing to close the period

1. Open Payroll, Period End and click Period End Processing.
2. Confirm the period being closed is the correct one.
3. Click Proceed.
4. Confirm again that the period being rolled into is the correct one.
5. Click Yes to complete period end processing.

 How to process payroll for a future quarter in PR 2.xx and later
Process Payroll for a Future Quarter in Sage 100
Recommended Period End or Year End order of closing for modules in Sage 100
Print tax forms for a previous quarter after the quarter is closed