Summary
Description
Cause
Resolution
Step 1: Learn about the Affordable Care Act reporting requirements.
- Review IRS resources that define specific ACA requirements.
Step 2: Examine your employee count for the previous calendar year to determine whether you are an “Applicable Large Employer” (ALE).
- The large employer requirement is generally 50 full time or full-time equivalents; however, there are situations that impact this such as hours worked, participation in a controlled or aggregate group, seasonal workers, and transitions for new employers. Be sure to review the IRS requirements carefully.
- Is there a report to show Affordable Care Act applicable hours by month?
- How can I determine my full-time and full-time equivalent employee counts for each month? or How do I determine Full-Time and Full-Time Equivalent employee counts for Affordable Care Act reporting? (video)
Step 3: Determine which ACA form you'll be required to submit for this calendar year.
- Answer the questions outlined on the ACA Resource Center regarding the coverage you provide and whether your company is self-insured. The answers to these questions will help you determine which ACA forms you'll be required to submit.
- Order forms from Sage Construction and Real Estate Forms.
Which ACA forms are you required to submit?
| Not Self-Insured | Self-Insured | ||
Fewer than 50 FTE's | 50+ FTE's | Fewer than 50 FTE's | 50+ FTE's | |
Forms to Employees | No Reporting Requirements | 1095-C (Parts I and II) | 1095-B | 1095-C (All Parts) |
Forms to IRS | No Reporting Requirements | 1094-C (and copies of all 1095-C Forms) | 1094-B (and copies of 1095-B forms) | 1094-C (and copies of all 1095-C forms) |
Step 4: Confirm that your Sage software is set up to track the ACA information you'll need to submit on W-2 and ACA forms.
- You'll want to make sure you have been tracking this information for your employees all year: What information will I need for ACA?
- Enter the required information into your software: How do I set up ACA in Sage 300 Construction and Real Estate? or How do I report employer-sponsored health care coverage on the W-2 form?
- Setup your W-2 forms to print the required information: How do I report employer-sponsored health care coverage on the W-2 form?
Step 5: Install any year-end product releases that are required for ACA reporting.
- The Year-end update will be released mid-December. You can prepare now by visiting FAQ - Year-end software update.
Step 6: Use the Aatrix Preparers to generate W-2 and ACA forms.
You will also use the Aatrix W-2 Preparer to generate W-2s, which includes employer sponsored health care coverage in box 12.
- Generate your W-2 forms: How do I print or generate W-2s?
- Generate your 1094 and 1095 forms: How do I generate ACA forms 1095-C and 1094-C?