Transactions in closed years Transactions in closed years can't be modified or deleted. - To clear an old transaction from an aging report, apply a reversing transaction against it
- Date the reversing transaction in the first open period
If the transaction that needs to be removed is in a closed year but doesn’t have a reference assigned, see: How do I assign an invoice number to an invoice from a closed year? For accounts receivable transactions: - If the amount on the aging report is positive, the transaction is an invoice or refund; apply a credit memo against it. See How to Enter a Customer Credit Memo and How to apply a credit memo to an invoice
- For refunds, create a credit memo in the same amount, then apply them against each other on the Receive Money window
- If the amount is negative, the transaction is a pre-payment, credit memo, or overpayment. Create an invoice for the same amount and save it. Open the invoice, click Pay Now, and apply the credit against the invoice. See How to create a sales invoice
For accounts payable transactions: - If the amount on the aging report is positive, the transaction is an invoice or refund. Apply a vendor credit memo against it. See How to enter and apply a Vendor Credit Memo
- For refunds, create a credit memo in the same amount, then apply them against each other on the Payments window
- If the amount is negative, the transaction is a pre-payment, overpayment, or vendor credit memo. Create an invoice for the same amount and save it. Apply the credit against the invoice. See How to create a Purchase Invoice
- Paid items will continue to show on the aging reports when the report date is before the reversing transaction.
 NOTE: The above transactions will adjust your general ledger. If this isn’t what you want, you’ll need to make an adjusting journal entry to back out the transaction entered.
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