Unless otherwise specified, the following menu options are all accessed from the Accounts Payable, Check Printing and Electronic Payment menu:

1. Use Invoice Payment Selection to select invoices for payment by Invoice, Vendor, Invoice Due Date, Discount Due Date, Sort Field, or Vendor Balance Due. (For more information, see the Related Resources section below.)
   • Note: Selection by Discount Due Date ensures that available discounts are not overlooked.
   • Click Select to access the Select Invoices for Payment window
     • Click an invoice (or use Ctrl+Click to select multiple invoices), then click OK
   • Click Clear to clear all selected invoices and check entries
   • Click the Print (print icon) button to print the Invoice Payment Selection List, which shows all the invoices selected. Selections are shown with check entry numbers.
     • Note: You can add, change, or delete selections in the next step.
2. You can use Check and Electronic Payment Maintenance to view, add, delete, or change the check entries selected, including review of the Invoices to pay, and the Discount and Payment Amounts. (Some users even skip the Invoice Payment Selection step above and begin a check run here.)
   • Note: To delete or change existing check entries use the Check and Electronic Payment Entries (flashlight icon) button to access the Check and Electronic Payment Entry List and select individual entries.
     • Delete: Use the Delete button to delete a check entry for a vendor
     • Change: Add an invoice line, edit an existing invoice, or delete an existing invoice line
   • Note: To add a new check entry, enter a Vendor Number (or use the Lookup (magnifying glass icon) button to select a vendor, then enter a new Entry No. (usually "001", unless a second check for the same vendor is desired)
   • Click the Print (print icon) button to print the Invoice Payment Selection List, which shows all the invoices selected.
3. Print checks from Check Printing and Electronic Payment. Verify the Bank Code, Form Code, Check Date, Starting Check Number, Check Form Type, etc.
   • Note: Verify the Invoice Payment Selection List is accurate before attempting to print checks
   • Note: An invoice Comment will print next to the Invoice Number in the check stub area, if the comment was entered on the Header tab. Invoice Line Detail comments do not print on check stubs.
4. After checks have been printed, you should be prompted to print the Check and Electronic Payment Register (Check Register).
   • Note: Verify the printed checks and the Check Register printout are accurate before attempting to update the Check Register
5. After the Check Register has been updated, you should be prompted to print and update the Daily Transaction Register to post the information in General Ledger.
   • Note: Verify the Daily Transaction Register printout is accurate before updating the transaction register

Note: If no checks printed or the check run did not complete successfully (e.g. smeared ink, skipped papers or paper jam, error message, printed to the wrong paper or the wrong pre-numbered check stock, etc.), it is possible to re-print a check run if the Check Register has not yet been updated. To re-print:

1. Go back to Check Printing and Electronic Payment.
   • Note: If you encounter an error such as "Bank Code in use by another task" or "Check Printing in progress". see the Related Resources section below.
2. Verify the information again, especially the Starting Check Number (which may need to change to reflect the actual pre-numbered check stock, for example)
3. Select the Print Checks Already Printed check box.
4. If Paperless Office module is setup for Accounts Payble forms, verify the Paperless Office Output option is set appropriately. If hard copy is desired, then select a Print All or Print/PDF All.
5. Click Print
6. Follow the rest of the process to print and update the Check Register and Daily Transaction Register