As of version 24.1, an additional alternate address has been added to the vendor setup.
On versions prior to 24.1, there was only one vendor address available.
As of version 24.1
For 1099 alternate address:
- In Accounts Payable, Setup, Vendors, select the vendor.
- Select the 1099 Settings tab.
- Mark the Alternate Address for 1099 check box.
- Click the Alt 1099 Addr button (bottom right corner next to the Help button).
- Enter the address information to be used for 1099s then click OK. Tip: You will need to TAB through the Postal Code field for the OK button to enable.
- Click Save.
For T5018 alternate address:
- In Accounts Payable, Setup, Vendors, select the vendor.
- Select the T5018 Settings tab.
- Mark the Alternate Address for T5018 check box.
- Click the Alt T5018 Addr button (bottom right corner next to the Help button).
- Enter the address information to be used for T5018s then click OK. Tip: You will need to TAB through the Postal Code field for the OK button to enable.
- Click Save.
Notes:
- The alternate address for 1099 and T5018 are the same fields on the AP Vendor table, so you cannot use both types and have a different address in each.
- The alternate address fields are available to be used in the AP Check format. You will have to edit your check format or create a new format to utilize the fields. How do I change my Accounts Payable check face or stub format?
- If you are not issuing 1099s/T5018s for the vendor, you can still utilize the Alternate Address fields for other purposes (reports, forms, checks, etc).
Prior to version 24.1
For 1099s/T5018s, you can change the address in the Aatrix 1099/T5018 Preparation window when you generate 1099s/T5018s during the Government efiling and Reporting task.
For other reporting, in Address Book, you can enter various addresses for the vendor. You may need to have your reports customized to use the address from Address Book instead of the AP Vendor.