Checks refers to a Check record, not a printed check, and the Check record can have a different Check Status

Options:

• You cannot change the Period End Date to a date when another check record for that employee already exists on that period end date. Modify Period End Date cannot merge two check records together. If you have checks with two dates, delete one set and re-enter with the correct date. See How do I delete a check in Payroll?
• Checks with New or Processed status, use Option 1
• Checks with Accrued, Printed or Posted checks, use Option 2

Option 1: For New or Processed checks

1. Verify all checks in the New file need to be corrected:
   1. Select Inquiry, Check Information, Check Activity.
   2. Select the New file and click OK.
   3. Review the dates in the Period End Date column.
   4. Note checks that have the correct period end date and information.
   5. Click Close.
   6. Go to Tasks, Post Checks.
   7. Post checks noted in step 1.d.
2. Backup the Payroll Data file:
   1. Use File Tools to create a backup of the New.prt file. See How do I use File Tools to back up data files?
3. Modify the period end dates:
   1. Select Tools, Modify Period End Date.
   2. Type the correct period end date in the New Period End Date box.
   3. Enter the correct Period Begin Date.
   4. Mark the PR Transaction file has been backed up check box.
   5. Click Start.
   6. Review the journal to confirm that the period end dates where changed.
   7. If you use daily time entries: Changing the period end date also changes the date for daily time entries put in with a Date field or Hourly Distribution window. These can be adjusted in Tasks, Change Time Entries, Change unposted time after modifying the period end date. See Can I modify the period end date for Payroll checks with daily time entries? for more information.
   8. Process, print, and post the check as normal.

Option 2: For Accrued, Printed, or Posted checks

1. Post checks that have the correct period end date and information.
2. Void checks with incorrect date and retain them as new. See How do I void a Payroll check or direct deposit?
3. Follow the directions in Option 1, Step 3 to modify the period end date.

Notes:

There is an issue that can cause the Period End Date associated with a printed check to change. See Modify Period End Date changed my printed checks if this occurs.

Sage MyAssistant can monitor your payroll checks to ensure your period end date coincides with your current payroll run. This reduces the need for error correction and prevents voiding an entire payroll run. Contact our team at 1-800-858-7095 or email [email protected] for more information.

How do I correct a check that has the incorrect Period Begin Date, however the Period End Date is correct?
How do I correct, or delete, imported time in Payroll?