Q1: How do I set up Sage BusinessWorks to use the direct deposit?
Obtain the necessary information from your bank to set up the direct deposit parameters. Next, enter the direct deposit banking information for each employee. See How to set up direct deposit (video included) Q2: How to work with Direct Deposit distribution amounts?
You can distribute direct deposit to multiple accounts per employee using two different methods of distribution - Fixed Amount or Percent of net. See How to work with Direct Deposit distribution amounts Q3: Do I need to send a prenote?
A prenote is a zero-dollar test to validate the employee bank information. You can send prenotes to your bank to verify before you activate a direct deposit. Check with your bank to see if they require prenotes. See How to send a Direct Deposit prenote Q4: What do I need to do to inactivate an employee for direct deposit?
To inactivate an employee for direct deposit, uncheck the Active checkbox in the Maintain Employees, Direct Deposit screen. If you’re disabling direct deposit temporarily to post a manual check, re-activate the employee for direct deposit before the next payroll. See How to inactivate Direct Deposit for an employee
Q5: How can I locate my direct deposit transmittal file?
Sage BusinessWorks save the transmittal file in your BWDATA directory. There isn’t a way to change the default, but you can copy your files to a different location later. See How to locate the direct deposit transmittal file and file name Q6: Can I make corrections or edits to my NACHA file?
If you need to change the NACHA direct deposit file, you’ll need to recreate the NACHA file with the changes. See How to edit a direct deposit file Q7: Can I email the direct deposit stubs to employees?
You can elect to print direct deposit stubs or email the stub directly to the employee. If you choose to email, you’ll need to select the Email advice option in Maintain Employees. See How to Email direct deposit stubs/advices
Q8: My bank requires an unbalanced file. How do I create the file
Sage BusinessWorks creates a balanced NACHA file by default. You can select the option to create an unbalanced file when creating your transmittal file. See How to create an unbalanced direct deposit file
Q9: What is post direct deposit and how do I use it?
The post direct deposit feature transfers the net amount of the direct deposit checks from the holding account to your checking account. The system also posts a charge into your bank reconciliation. See How to use the Post Direct Deposit option
Q10: How can I reverse or void an entire post direct deposit batch?
To void your post direct deposit, enter a negative amount in the post direct deposit. The system will reverse the posting to your holding account and checking account and post a credit to your bank reconciliation. See Void a direct deposit posting Q11: I changed banks. How do I update my information for the NACHA file?
Change your company bank information using the PR, Transfer, Direct Deposit Parameters. The DFI account number field is normally where you enter the company bank account information. Contact your banking institution for questions. See Where to change company bank information for my Direct Deposit file
Q12: I have questions about the Direct Deposit Preview Report
The Direct Deposit Preview report contains the information included in your NACHA file. Use this report before creating your transmittal file and posting your direct deposit. If you have any questions regarding the report, see the articles below. |