Choose an option below based on your scenario.

Use Amend Lease

You can use the Amend Lease task for leases that you terminated incorrectly.

1. Before you begin your lease amendment, enter and post any transactions for the terminated lease.
2. Follow these steps to start the new lease amendment:
   1. From the Tasks menu, select Manage Leases, Amend Lease.
   2. Click New Amendment.
   3. In the Amend Lease-New Amendment window, select Terminated Leases from the Show: list.
   4. Select the lease you want to amend and click OK.
   5. Click OK if you receive a message about duplicating records that you didn't add to the original lease.
3. Follow these steps to finish the lease amendment:
   1. A message appears reminding you of tasks to complete before clicking Effective Now. Read or print this information and click OK.
   2. Update other lease information as usual on the tabs in the Amend Lease Edit Amended Lease window.
   3. Click Effective Now. Accept the dates that appear in the Amend Lease - Effective Now: Dates and Occupancy window. The Effective Date in this window is from the Actual Lease End date on the original lease. Click OK.
   4. The Property Management window appears and shows the dates selected for this amendment. Click Yes to accept these dates or No to return to the Effective Now: Dates and Occupancy window and modify the dates. For more information about how the amend process uses these dates, click Help.
   5. More windows can appear advising you of missing information. Click Yes to continue or No to cancel the process and make changes.
   6. In the Amend Lease - Effective Now: Charge Start Dates window, verify the Prorate From and First Full Charge dates. Click OK to continue or click Cancel to modify the lease and correct the dates. For more information on the dates that affect this window, click Help.
   7. Click Preview Charges to verify the charges that it'll create. Clear the Create charges now box if you don’t want to create these charges. Click OK.
   8. If you want to reconcile the terminated lease now, click Yes to the completed process message. If you want to do it later, click No.

Delete and recreate the lease

You can delete the lease and recreate it if you haven't amended the lease.

 CAUTION: If you delete a lease that you amended, it can require a file fix to correct. Sage Expert Services performs file fixes for extra fees. 

Follow the steps below to determine if you amended the lease.

1. In Property Management, from the Tasks menu, select Manage Leases, Change Lease.
2. In the Lease list, select the appropriate lease ID with the number 0 in parentheses after the ID.
3. Click the Lease History button to view if there have been any lease amendments.

If you never amended the lease, you can reconcile the terminated lease, then delete the lease and set it up again. 

Change the termination date

If you terminated the lease too early, but will officially terminate it soon, leave the lease in a Terminated status and correct the dates.

Reports based on a lease status of Current won't include this lease. If you need the lease back to a Current status, use one of the other options above.

Some alternative reports exist based off move in and move out dates. For example, you can use the Rent Roll report for past years or months.

1. PM Tasks, Manage Leases, Change Lease.
2. Select the lease.
3. Select the Recur Chgs tab.
4. Clear or change the Terminate Date on the recurring charges.
   • If you clear the date, recurring charges continue to generate in the Generate Rent Roll task until you enter a new date.
   • If you change the date, change it to one day after you want to bill through. This date is a "bill up to" date, not a "bill through" date. For example, if you want to bill through 6/30/2019, enter 7/1/2019 as the Terminate Date.
5. Correct the Actual Lease End, Actual Move Out, Occupancy, and Vacancy loss dates. 
6. Before you officially terminate the lease, enter a Terminate Date on the recurring charges. Then proceed with reconciling the terminated lease and move it to historical status when ready. 

What is affected by the dates that I enter during Terminate Lease in Property Management?

Can I transfer charges, payments and credits to another lease in Property Management?

How do I reconcile a terminated lease in Property Management?

Change lease status from Historical to Terminated